Accounts Payable Clerk - Construction

Goldbelt, Inc. - Herndon, VA (30+ days ago)2.6


The Accounts Payable Clerk is responsible for processing of all accounts payable transactions and preparing items for payment for both construction entities. This includes processing of all subsidiary entities serviced through the Herndon office. The Accounts Payable Clerk monitors outstanding payables and information regarding accounts payable and acts as a customer service leader for both internal and external parties for Facility Support Services (FSS) and Goldbelt Operations Support Services (GbOSS).

POSITION DUTIES:
Primary staff in the accounts payable process for FSS and GbOSS to ensure that all accounts payable for these entities are processed timely and completely
Works with senior Accounting management to adhere to standard processing controls and procedures
Responsible to ensure timely payment of accounts payable in accordance with payment terms
Ensures that all proper support is obtained for each invoice including subcontracts, purchase orders, etc. and follows up to obtain modifications from operations staff when necessary.
Works with Senior Accountant to ensure paid-when-paid invoices are paid timely after receipt of payment from a customer
Assists in set-up of new vendors and ensures all new vendors have completed tax forms and payment information
Responsible for all administrative activities in connections with accounts payable including filing, scanning and mailing of payments
Responsible to ensure proper document retention for accounts payable supporting documentation including invoices, payment documentation etc. in accordance with established policies
Acts as a liaison for accounts payable matters for the Accounting team for both internal and external parties
Provides customer service support for questions and requests from subsidiary staff and executive management
Responsible to provide supporting documentation in conjunction with audits or similar activities
Responsible to ensure data recorded the in accounting system related to accounts payable is accurate and timely
Ensures adherence to standard deadlines for accounts payable processing
Performs other duties as assigned by the supervisor
NECESSARY SKILLS AND KNOWLEDGE

Strong planning and organizational skills to balance and prioritize work
Experience working with an ERP accounting system (ex. JAMIS, Deltek, Microsoft Navision, etc.)
Experience with Foundation accounting system is preferred
Strong interpersonal skills for interacting with Accounting team members, subsidiary staff, external parties, and upper management
Good communication skills for communicating within the organization and with external parties
Experience with Microsoft Office including Microsoft Outlook and Microsoft Excel
MINIMUM QUALIFICATIONS
Bachelor's degree or equivalent combination of education and experience
Minimum of 2 years of experience with accounts payable processing
Government contract accounting experience and a working knowledge of relevant cost accounting principles, GAAP, as well as FAR regulations.
Experience with federal construction accounts payable is strongly preferred