The Chief of Staff for the Community & Culture portfolio, under the supervision of the Deputy Managing Director, will work with and provide professional assistance and support to the Deputy on a wide range of topics related to the planning, direction, control and evaluation of portfolio operations and programs; research, analyze and provide recommendations regarding wide-ranging policy areas; serve as the Deputy’s liaison at meetings; and perform related duties as assigned. Responsibilities are broad in scope and require a high degree of political acumen and administrative discretion. This position is expected to exercise considerable discretion in carrying out responsibilities independently and with awareness of City, bureau, office and constituent issues and sensitivities. This includes supporting communication between the portfolio and the Mayor’s Office, reviewing and revising contracts, mediating and resolving specific issues that cut across multiple departments, handling scheduling, writing correspondence and other related communications.
The duties of the Chief of Staff include:
Act as a key thought partner, brainstorming & identifying solutions to challenges
Manage a variety of long-term, cross-organizational projects
Oversee meeting preparation and planning
Provide communications support: drafting emails, reports, memos, presentations, internal and external communications
Carries out other duties as necessary, which may include tasks such as filing, scheduling meetings and making phone calls
Organizes a calendar and keeps track of multiple projects at the same time
Jack-of-all-trades, with experience in wide-ranging or cross-functional areas, and an eagerness to learn new skills
Strategic thinker, data-driven and analytical in approach to solving problems
Strong written and verbal communication; listens well and can easily learn to communicate in someone else’s “written voice”
Excels at building relationships and networks; influences others to achieve outcomes
Systems and process-thinker; loves creating order out of chaos Qualifications
Minimum of bachelor’s degree is required, master’s degree is strongly preferred, and preferably 7 -10 years of increasingly responsible professional experience in local government, business or non-profit management with at least five years at a senior staff level role.
Competencies, Knowledge, Skills and Abilities
Dedicated to meeting the expectations and requirements of internal and external customers
Organization and Coordination
Can orchestrate multiple activities at once; uses resources effectively and efficiently
Demonstrate an ability to foster strong working relationships with the youth participants, the volunteers, site staff and OST program staff
Spends the extra effort to put others at ease; builds rapport; good listener
Full of energy for the things s/he sees as challenging; not fearful of acting with a minimum of planning
Please include a resume and cover letter with your application.
Philadelphia residency is not required at the time of application. Once hired, employees have six months to move into and maintain residency in the City of Philadelphia as a condition of employment.
The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age,disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to pchr@ phila.gov. For more information, go to: Human Relations Website at: http://www.phila.gov/humanrelations