Provide financial and human resources support to the College of Engineering & Applied Science (CEAS) Business Office and Tier 1 Engineering Initiative.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Responsible for the daily preparation and processing of invoices, requisitions, IDT's, travel reimbursements, purchase orders and other university accounting forms for assigned departments within the CEAS Business Office. Responsible for authorizing or rejecting expenditures based on UW and CEAS policies and the availability of funds. Responsible for the monthly reconciliation of assigned procurement cards and transactions. Responsible for reviewing vendor invoices & statements for correct amounts. Work with vendors to resolve discrepancies. Effectively communicate and advise faculty, staff, students, and student groups on budgetary regulations and processes. Assist faculty, staff, students, and student groups with CEAS travel arrangements. Work in collaboration with the Business Manager and Director, Business Operations concerning Tier 1 Engineering Initiative funding and support. Initiate contracts or statement of work, and lead negotiations of vendor Terms and Conditions when needed for the purchase of goods and service.
Responsible for processing hiring, change, and termination forms to human resources for CEAS assigned departments for all faculty, academic professionals, staff, graduate students and hourly employees. Compute and process supplemental salary for CEAS obligations. Prepare payroll adjustments/expenditure corrections when necessary to maintain budget accuracy. Serve as a resource for immigration issues working with graduating students to apply for optional practical training (OPT) visiting scholars (J-1) visas with International Students and Scholars and H-1 visas with the Faculty Immigration Coordinator. Serves as a staff resource for overtime, compensatory time and VSL balances. Maintain and secure confidential personnel files.
Responsible for reconciling assigned CEAS funds monthly using appropriate reports and software.
Responsible for preparing accurate, concise, and timely reports, statements, and projections as requested.
Act as backup for staff in the CEAS Business Office and College. Assist with other projects and duties as needed.
Attention to Detail
Education: Associate’s degree in accounting or related field or an equivalent combination of education and experience
Experience: 1 years office and/or book keeping experience
Excellent interpersonal, verbal, and written communication skills
Accounts payable and receivable experience
Experience with payroll and Human Resources functions
Experience working in an academic setting including student contact
Strong Attention to Detail
Complete the online application and upload the following for a complete application: cover letter, resume or C.V. and contact information for four work-related references.
UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email email@example.com.
The University of Wyoming is located in Laramie, a town of 30,000 in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its university, helping to make it a leader in academics, research and outreach. The university has state-of-the-art facilities in many areas and the community provides the advantages of a major university.
Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range, a bustling group of metropolitan cities including Denver, Boulder, and Fort Collins. This beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/
Primary Location: US-WY-Laramie
Posted Salary Range From: 30780 :
Shift: Day Job :
Hiring Manager:Cindy E. Wood
Unposting Date: Jan 6, 2020, 12:59:00 AM