Current Department of Developmental Disabilities OCSEA employees shall receive first consideration pursuant to Article 17 of the collective bargaining agreement.
Hourly wage will be paid at step 1, unless otherwise specified by collective bargaining agreement or rules outlined in the ORC/OAC.
Maintains a portion of Ohio Department of Developmental Disabilities (DODD) accounts receivable & billing transactions; retains the billing & receivable files & record keeping systems; reviews &/or authorizes revenues & accounts receivable (e.g., calculation of federal grants, draw down needs, Medicaid waiver reports, revenue reconciliation, & sweep reconciliation) using various databases & software (e.g., Word, Excel, Ohio Administrative Knowledge System (OAKS), CBOSS); determines coding for transactions. Researches & analyzes transaction errors (e.g., budget, coding, interface) & resolves without external involvement; Creates waiver certification billings (e.g., Medicaid waivers, administrative fees, etc.) to include refunds, return payments & preparation of Ohio Department of Medicaid (ODM)’s monthly report; processes direct bills for various entities, & invoice County Boards for Direct Care. Monitors & analyzes when payments are due from various entities &/or customers (e.g., County Boards, representative payees, etc.) & tracks received & outstanding amounts. Pursues all outstanding debts past due to DODD according to ORC 131.02. Processes revenue deposits through Treasurer of State (TOS) & reconciles deposits within guidelines established by Office of Budget and Management (OBM). Requests federal drawdowns from Health & Human Services, Division of Payment Management as requested. Ensures correct coding is used when authorizing, depositing &/or reviewing revenues. Assist with reconciling funds received through TOS & Ohio Shared Services (OSS) etc. Acts as liaison between DODD Developmental Centers, Central Office & OBM-OSS; Creates Interstate Vouchers (ISTV’s); Provides guidance on work related issues.
Acts as backup for mail runs (e.g., pickups mail, sorts mail, routes to various locations (including outside the state office tower). Cross trains & serves as backup on reviewing accounts payable records (e.g., unpaid invoices, problem invoices, resolution of problems; researching complex inquiries from vendors, DODD staff & other government agencies; initiates contact with vendors & agency staff as necessary to resolve problems; compares accounting documents (e.g., invoice against purchase order for price & quantity, numeric accuracy, contract compliance, discount, rules & regulation compliance) using Excel & OAKS. Coordinates/participates in special projects (e.g., end of fiscal year activities, reconciling open encumbrances). Prepares correspondence to vendors & other state agencies. Participates in cross-training activities as necessary for section operation.
Performs a variety of clerical duties to ensure operational efficiency in the section (e.g., sorts & ensures distribution of incoming mail to the section updates & maintains filing system, operates photocopier, faxes orders, distributes office supplies, answers telephone & routes calls). Maintains filing system for accounts payable reports, invoices, receiving reports, purchase orders & accounting related reports & documents. Assists Business & Support Services Managers in preparing financial reports (e.g., gathers data, makes calculations, enters data into computer, & generates reports in Excel).
Completion of undergraduate core program in business administration, accounting, finance or related field; 6 mos. exp. or 6 mos. trg. in accounting &/or finance to include an intermediate level of experience in spreadsheet software.
- Or 30 mos. exp. or 30 mos. trg. in accounting &/or finance to include an intermediate level of experience in spreadsheet software.
- Or 12 mos. exp. as Financial Associate, 66561.
- Or equivalent of Minimum Class Qualifications for Employment noted above.
Successful completion of the Fiscal Academy may be substituted for 4 mos. of required accounting/fiscal experience referenced in this portion of the minimum qualifications.
Knowledge of accounting; applicable state &/or federal laws, rules, procedures & standards governing fiscal operations*; ERP systems* (e.g., OAKS FIN) &/or federal accounting system*; purchasing*; budgeting. Skill in use of calculator, electronic devices (e.g., computer, tablet, cell phone) & applicable software applications (e.g., spreadsheets, databases, word processing), multi-purpose workcentres; OAKS BI reporting*. Ability to define problems, collect & analyze data, establish facts & draw valid conclusions; prepare &/or edit financial reports, records, &/or correspondence; gather, collate & classify information about data, people or things; concentrate with attention to detail; deal with many variables & determine specific action; collaborate with co-workers on group projects &/or respond to confidential & sensitive inquiries from employees, public & government officials.
(*)Developed after employment.
UNUSUAL WORKING CONDITIONS:
May be required to work long or unusual hours during peak operational periods.
No additional materials will be accepted after the closing date; in addition, you must clearly demonstrate how you meet minimum qualifications.
Ohio Department of Developmental Disabilities
Division of Human Resources
(614) 466 - 2508
Background Check Information
The final candidate selected for the position will be required to undergo a criminal background check. Rule 5123:2-2-02, “Background Investigations for Employment,” outlines disqualifying offenses that will preclude an applicant from being employed by the Department of Developmental Disabilities.
United States of America-OHIO-Franklin County
James A Rhodes Office Tower 8 30 E Broad St 8th Floor Columbus 43215
DODD - Central Office
Bargaining Unit / Exempt:
8:00 a.m. - 5:00 p.m.
$20.31 per hour
Accounting and Finance