Administrative Specialist

Cherokee Nation Businesses - Falls Church, VA (30+ days ago)3.5


Administrative Assistant

Falls Church, VA

The Defense Health Agency (DHA) is a Combat Support Agency responsible for supporting joint operating forces across the range of military operations and in support of combatant commanders executing military operations. The DHA supports the delivery of integrated, affordable, and high quality health services throughout the Military Health System. It executes the Department’s medical mission, manages the execution of policy and serves as the program manager for TRICARE health and medical resources.

We are in search of an Administrative Specialist who involves directing, or planning and coordinating a variety of service functions that are principally work-supporting; i.e., those functions without which the operations of an organization or services to the public would be impaired, curtailed, or stopped. Such service functions include (but are not limited to) communications, procurement of administrative supplies and equipment, printing, reproduction, space management, records management, mail service, facilities and equipment maintenance, and travel arrangements for one individual or multiple, and in some cases the subordinate staff of those individuals, by performing general office work auxiliary to the work of the organization. The incumbent must be the principal office clerical or administrative support position in the office, operating independently of any other such position in the office. The duties require knowledge of clerical and administrative procedures and requirements, various office skills, and the ability to apply such skills in a way that increases the effectiveness of others.

Responsibilities:
Review administrative audit and investigative reports to determine appropriate changes or corrective action required.

Lead or support special projects covering a broad range of mission activities, as directed. These projects typically address high-priority issues that are sensitive in nature and have short deadlines.

Provide logistical and administrative support to meetings including facilitation of the creation and distribution of agendas, read-ahead packets, and other materials. Ensure conference room reservations and setup, coordinate/support audio-visual equipment for the meeting, take/format/distribute meeting minutes, track status of any open issues/actions stemming from the meeting.

Perform various administrative activities which include data entry, records management, and daily mail duties.

Track high-visibility correspondence and beneficiary cases of special interest to the Client.

Coordinate and track correspondence through the DHA/HA Correspondence Control System.

Review CATMS daily for updates and incoming actions.

Perform all duties in accordance with applicable regulations, policies, and administrative instructions.

Answer incoming telephone calls to the office, route the calls as appropriate or take messages on behalf of personnel.

Prepare and edit documents, correspondence, and/or presentation materials for personnel.

Generate copies and distribute documents as required.

Manage, coordinate, facilitate, oversee, track and assist in guiding the progress of, multiple special projects and activities with varying timelines and due dates.

Qualifications:
Self-motivated, with the ability to work independently

MS Office Tools required (Proficient in Word, Excel, and PowerPoint)

Knowledge of administrative regulations and operating procedures

Knowledge of the mission, functions, and structure of the organization, and able obtain data and information regarding work operations and to prepare a report of findings

A working knowledge of the United States Military and the Department of Defense to include but not limited to ranks and titles of uniformed service members.

The ability to efficiently read, write, and clearly speak English.

Bachelor’s Degree preferred

Clerical office experience preferred

Subject to a U.S. Government security investigation and must meet eligibility requirements

Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information.

Apply online at www.cherokee-cna.com

Cherokee Nation Assurance (CNA) is a technology solutions provider specializing in delivering information technology, management consulting program support and professional support services. CNA’s full scope of computer and technology-related services include enterprise architecture, application development, database administration, systems administration, networking, security compliance, configuration management, infrastructure services, video surveillance, access control and professional IT services. Wholly owned by the Cherokee Nation, CNA is part of the Cherokee Nation Businesses family of companies.

We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. If you’d like more information about your EEO rights as an applicant under the law, please visit the following two sites:

http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf

http://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may e-mail CNB.Compliance@cn-bus.com for assistance. This email address is for accommodation requests only and cannot be used to inquire about the application process or status.

For Pay Transparency Non Discrimination provision, click here: https://www.dol.gov/ofccp/pdf/pay-transp_formattedESQA508c.pdf