Government Affairs Aide

Dept of State Health Services - Austin, TX (30+ days ago)3.5


Program Specialist I - Government Affairs Aide The Government Affairs Aide for DSHS Center for External Relations Government Affairs Unit (GAU) performs moderately complex (journey-level) informational and analytical work. Role involves collecting and preparing information and materials for use by the Government Affairs and the department in meeting its legislative responsibilities and mandates. Collaborates on a consistent basis with DSHS divisions and other state agencies related to legislative reports, projects, committees, and Government Affairs communications. Provides assistance and advice to the Government Affairs director regarding project status and updates. Works under general supervision, with limited latitude for the use of initiative and independent judgment.

Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned. (15%) Monitors and facilitates Government Affairs (GA) work related to advisory committees, rules, and internal memos as part of fulfilling DSHS responsibilities in statute. Performs advisory committee support functions to include application review and providing guidance to programs on behalf of GA. Reads and analyzes draft rules, reports, memos, and letters to identify potential inaccuracies and policy concerns. Helps troubleshoot any issues with GA specialists staff and the GA director. (15%) Assists in content development, internal and external coordination, and editing of reports required by statute or by the General Appropriations Act. Works with GA specialist staff and DSHS programs to ensure accuracy and timeliness of reports required by statute. Provides grammatical, stylistic, and format editing. Assists in ensuring that reports meet statute requirements and provide a sufficient level of information for the report audiences identified by statute. (15%) Helps prepare and coordinate legislative documents for use by DSHS GA and the agency, including monthly newsletters to the Legislature, briefings for elected officials and their staff, and legislative updates for DSHS executive staff. Works with GA specialist staff and DSHS programs to ensure timeliness of document preparation and review. Assists the GA director in tracking progress and deadlines for both document creation and responses to legislative inquiries using the Legislative Tracking System. (15%) Assists, as assigned, with tracking and recommendations related to bill implementation to ensure timely completion of DSHS statute requirements. Maintains periodic updates to the Government Affairs legislative implementation tracking tool, and alerts appropriate GA specialists and the GA director when problems arise or deadlines are at risk. (15%) Assists with monitoring and ensuring appropriate follow up for legislative hearings and DSHS advisory committee meetings as assigned. In that context, uses analytical thinking and statutory context to identify whether new issues of import are emerging, what action should be taken, and whether they should be elevated to the GA director. Provides meeting or hearing summaries to keep GA specialist staff and the GA director informed of advisory committee and legislative hearing activities, and to facilitate any needed follow up with DSHS executives, staff, or legislative offices. (15%) During the legislative session, assists with bill analysis and tracking, as assigned. Provides internal backup functions for legislation tracking to ensure the Department is responsive, accurate, and timely to requests and deadlines about legislation. (10%) Performs other related work duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation.

Knowledge Skills Abilities:
Familiarity with the legislative process and state law. Knowledge of state agency functions, policies and procedures; of drafting, editing and preparing information material; and of policy analysis. Skill in basic computer operations and applicable software. Ability to research and prepare information related to the goals and priorities of the department. Ability to critically think, problem solve and troubleshoot issues independently, while discerning when to appropriately escalate issues. Ability to accept, interpret and integrate feedback to improve work products. Ability to work in a fast-paced environment and meet deadlines. Flexibility to meet the evolving needs of the department. Ability to collaboratively coordinate and work effectively within a team environment.

Registration or Licensure Requirements:

Initial Selection Criteria:
  • Graduation from an accredited four-year college or university with major coursework in policy, government, public relations, communications, or a related field is generally preferred. Experience and education may be substituted for one another. •Experience in policy, public relations, public information, communications, or state government work.
Additional Information:
Note: There may be no military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor’s Military Crosswalk at HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work. I-9 Form - Click here to download the I-9 form.

MOS Code:
There are no direct military occupation(s) that relate to the responsibilities, and registration or licensure requirements for this position. All active duty, reservists, guardsmen, and veterans are encouraged to apply if they meet the qualifications for this position.
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.

I-9 Form - Click here to download the I-9 form.

In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.