Accounting Specialist II

San Jose Unified School District - San Jose, CA (30+ days ago)4.0

San José Unified is an innovative urban school district that prepares today’s students to be the thinkers, leaders, and creators of tomorrow. We are reinventing the education system by bringing together teachers and staff with parents and students, inspiring each to discover their own greatness. Serving over 30,000 students from transitional kindergarten through high school in 41 schools from Downtown San José to the Almaden Valley, San José Unified is Silicon Valley’s largest and most diverse school system. We welcome instructional and support staff who are interested in making a difference in the lives of San José children.


1. A four (4) year degree in finance, accounting or business administration.

2. Two (2) years of relevant work experience, preferably in a California school district.

3. Six (6) or more years of comparable experience or education may be substituted.

4. Passing District Accounting test. Must pass District Accounting test with a score of 75% or higher.

5. Resume, Cover Letter, Valid CA Driver's License.

We appreciate your interest in San José Unified!

San José Unified has introduced a new Accounting test. If you passed the Accounting test prior to April 3, 2018, you will need to re-test. Applications must be submitted before you are invited to take a District test. Retesting and initial testing will be on an invitation only basis, once your application has been received. Test dates are no longer posted on the internet.


I. Accounting Specialist II

II. Definition

Under limited direction and using advanced accounting principles, performs a wide variety of highly responsible professional and technical accounting functions in the maintenance, verification and reconciliation of accounting records. Uses computer systems and software at a high level of skill. Responsible for accurate data collection, analysis, and processing. Completes schedules, studies and reports according to established laws, codes, regulations and standards.

III. Examples of Duties

  • Prepare, audit, analyze, and verify fiscal records and reports.
  • Reconcile general ledger accounts.
  • Prepare, analyze and post financial transactions, including budget, encumbrances, revenue, expense, and general ledger.
  • Prepare month-end and year-end close entries.
  • Assist with the preparation of the annual budget.
  • Develop revenue and expenditure forecasts.
  • Perform monthly budget-to-actual analysis and resolve variances with appropriate administrators.
  • Analyze data for input into state reports and prepare state reports.
  • Prepare and update cash flows and other data necessary in the preparation of financial reports.
  • Prepare schedules and collect data for external auditors.
  • Review and approve expenditure documents, including reimbursement requests, time sheets, invoices, and credit card statements, to ensure availability of funding, mathematical correctness, and compliance with District policy and state and federal funding requirements.
  • Provide training in the use of the District's computerized financial systems.
  • Answer questions or concerns from administrators, clerical staff, and public requiring interpretation of complex laws, rules and regulations governing the District's accounting procedures and budget.

IV. Distinguishing Characteristics

Positions in this job classification require the ability to perform difficult, complex and responsible analytical work with minimum supervision.

  • Requires accuracy and insight in highly technical accounting procedures.
  • Expert knowledge of accounting in the school environment.

V. Employment Standards

A. Knowledge of:

  • California Education Codes and Title V regulations;
  • Governmental Accounting.
  • California School Accounting Manual,
  • Systems analysis.
  • District organization, programs and policies.
  • Financial accounting and budget preparation procedures.
  • Effective record keeping practices and procedures.

B. Ability to:

  • Act independently and accurately to ensure compliance with mandatory reports.
  • Study and interpret Education Codes, Government Codes, and District Policies and Procedures.
  • Apply codes, rules, regulations, policies and procedures using good judgment while independently carrying out a variety of technical procedures.
  • Work harmoniously with staff members, government agencies and the public and deal effectively with a wide variety of personalities and situations requiring diplomacy, friendliness, poise and firmness.
  • Perform research and compile information from a wide variety of sources.
  • Work under the pressure of time constraints and cope with difficult situations in a sensitive and positive manner.
  • Design computer spreadsheet models using formulas.
  • Perform mathematical calculations with speed and accuracy.
  • Understand financial records, reports, technical and legal materials.
  • Monitor, audit, reconcile, balance, research and analyze a variety of complex financial data and transactions.
  • Communicate effectively in written and oral form.
  • Understand and carry out oral and written instructions.

C. Education/Training/Experience:

  • A four-year degree or a graduate degree in finance, accounting, or business administration is required. Four or more years of comparable experience or education may be substituted when demonstrated by passing the District's accounting test.
  • Additional course work, workshops, and in-service activities.
  • Computer literacy.

D. Licenses/Certificates:

  • Valid California Driver's License

VI. Specific Qualifications

Passing score of 75% on the Accounting Test.

Job Type: Full-time

Salary: $23.69 to $28.80 /hour


  • Accounting: 6 years
  • School District: 2 years


  • Bachelor's