Exhibitions and Publications Coordinator

Frye Art Museum - Seattle, WA (30+ days ago)4.0


THE ORGANIZATION The Frye Art Museum is a living legacy of visionary patronage and civic responsibility, committed to artistic inquiry and a rich visitor experience. A catalyst for our engagement with contemporary art and artists is the Founding Collection of Charles and Emma Frye, access to which shall always be free.

THE POSITION DEPARTMENT: Exhibitions and Publications
REPORTS TO: Head of Exhibitions and Publications
SUPERVISES: N/A
FLSA STATUS: Non-exempt
STATUS: Part time (24 hours/week)
BENEFITS: Vacation/sick time accrual

The Exhibitions and Publications Coordinator assists the Head of Exhibitions and Publications in managing administrative aspects of the planning and implementation of Museum exhibitions and exhibition-related publications. The successful candidate will be highly organized and motivated, have exceptional editing, research, and writing skills, and be committed to continuing and enhancing the artistic excellence of an institution on the leading edge of historical and contemporary arts programming. This position will work under the supervision of the Head of Exhibitions and Publications and collaborate closely with the Curator, Head of Collections/Chief Registrar, and Manager of Exhibition Design and Production, and other Museum departments and staff.

ESSENTIAL FUNCTIONS
  • Assist in editing and proofreading, and writing as needed, of all texts related to exhibitions and exhibition-related publications.
  • Assist in compiling, editing and maintaining exhibition checklists, and drafting loan letters.
  • Assist in image rights and reproductions, clearing copyright, obtaining images from internal and external sources, and assuring correct captions and lender information for internal and external use.
  • Assist in management of exhibition and artist proposal review, including coordinating curatorial review and preparing timely and appropriate correspondence.
  • Assist in revising and maintaining institutional style guidelines for exhibitions and publications.
  • Conduct and compile research for exhibitions and publications as necessary.
  • Assist with developing presentations on upcoming exhibitions for Museum staff, volunteers and gallery guides.
  • Assist in the development and implementation of exhibition-related in-gallery programming and other artist projects.
  • Act as a liaison to other museum departments by instigating interdepartmental collaboration, maintaining work flows, establishing and meeting deadlines, and providing timely and appropriate verbal, written and visual materials.
  • Work closely with Communications to ensure clear, consistent and appropriate visual and written messaging for all exhibitions, and exhibition-related publications including their representation on the web and on social media.
  • Assist with developing and tracking production schedules for exhibition-related publications in coordination with curators, artists, authors, copyeditors, designers, printers, and distributors.
  • Perform general administrative duties such as filing, scanning, and copying, and answering inquiries from the public via phone and email in a prompt, professional manner.
QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
  • B.A. in art history, fine arts, humanities, museum studies, or arts administration from a national accredited college or university.
  • Two years related work experience in a museum, gallery or non-profit environment.
  • Knowledge of current art and exhibition practice as well as professional museum policies, standards and practices is strongly preferred.
  • Knowledge of the Chicago Manual of Style, proofreading and copyediting experience is strongly preferred.
  • Excellent written and oral communication skills; able to communicate effectively and project a professional image when giving and taking information in writing, in person, and over the phone.
  • Highly proficient in Microsoft Office including Outlook, Word, Excel and PowerPoint.
  • Has excellent attention to detail and organizational, project management, research, and editing skills.
  • Must be able to work independently and as a team member; set priorities and adapt as these priorities shift; handle multiple assignments and deadlines simultaneously; and display excellent judgment, all while operating in a flexible and professional manner.
  • Demonstrates discretion when dealing with confidential information.
  • Has a great can-do attitude.
WORKING CONDITIONS: Work areas are inside, in a climate-controlled environment with light background noise. Work is occasionally performed at other indoor and outdoor event sites. Shift times may vary to meet the Museum's requirement to staff the facilities at all hours. Work may require long periods of sustained standing during Museum events.

PHYSICAL ACTIVITIES REQUIRED TO PERFORM ESSENTIAL FUNCTIONS:
  • SITTING/STANDING/WALKING: Approximately 85% of time is spent seated while working at a desk. Balance of time (approximately 15%) is spent standing or moving around the work area. Ability to stand for extended periods of time when assisting at Museum events.
  • SPEAKING/HEARING: Clear diction and acute hearing are necessary for effective communication with the public, and co-workers.
  • LIFTING/CARRYING/PUSHING/PULLING: The ability to lift and carry up to 50 pounds is necessary for moving material and equipment for events.
  • VISION: Corrected vision is necessary to effectively use the computer screens.
  • STOOPING/KNEELING: The ability to stoop and kneel is necessary for accessing files.
  • REACHING/HANDLING: Good manual dexterity is necessary for computer keyboard use and for retrieving and working with appropriate paperwork, equipment, and supplies.
  • SITTING/STANDING/WALKING: Approximately 85% of time is spent seated while working at a desk. Balance of time (approximately 15%) is spent standing or moving around the work area. Ability to stand for extended periods of time when assisting at Museum events.
  • SPEAKING/HEARING: Clear diction and acute hearing are necessary for effective communication with the public, and co-workers.
  • LIFTING/CARRYING/PUSHING/PULLING: The ability to lift and carry up to 50 pounds is necessary for moving material and equipment for events.
  • VISION: Corrected vision is necessary to effectively use the computer screens.
  • STOOPING/KNEELING: The ability to stoop and kneel is necessary for accessing files.
  • REACHING/HANDLING: Good manual dexterity is necessary for computer keyboard use and for retrieving and working with appropriate paperwork, equipment, and supplies.
The Frye Art Museum will consider reasonable accommodations for those applicants with disabilities who may need reasonable accommodation to perform the essential functions/duties. Please contact the Human Resources Department ( .(JavaScript must be enabled to view this email address)) for additional information.

TO APPLY Candidates should send cover letter and resume with "Exhibitions and Publications Coordinator" in the subject line to .(JavaScript must be enabled to view this email address). No phone calls please. Due to the high volume of applications received, we are only able to contact those candidates whose skills and background best fit the needs of the open positions.

This job summary is a summary of the primary duties and responsibilities of this role at the Frye Art Museum. Employees must maintain a high degree of flexibility in our rapidly changing environment and, as such, may be required to perform additional duties beyond the scope described here from time to time.