Coord ASC Surgical Supply FHC

Cleveland Clinic - Cleveland, OH

Full-time
Manages all phases of ordering, receiving, distribution and warehousing of all essential surgical equipment and supplies. Implements, manages and maintains inventory systems to order, control, expedite, and inventory supplies to enhance the fiscal management of the ASC. Coordinates acquisition, installation, maintenance, and repair of all designated capital equipment and other specialized supplies. Coordinates, monitors and controls supply inventory for the Ambulatory Surgery Center. Assists with the inventory control function within the Family Health Center by placing orders and following up on outstanding purchasing/ receiving functions. Schedules and coordinates the daily flow of activity at the receiving dock. Performs administrative functions related to the Ambulatory Surgery Center inventory control and distribution. Acts as a resource to the staff of the ASC and Family Health Center regarding special supply requests. Participates in the planning and implementation of new procedures, policies, and systems.

Job Responsibilities:
Manages all phases of ordering, receiving, distribution, and warehousing of all essential surgical equipment and supplies.
Monitors monthly reports and resolves discrepancies.
Verifies accuracy of receipts, orders filled, and vendor audits.
Adjusts stock levels based upon usage.
Completed periodic physical inventories
Implements, manages and maintains inventory systems to order, control, expedite, and inventory supplies to enhance the fiscal management of the ASC.
Analyzes and monitors designated operational systems such as inventory control and equipment distribution.
Develops and implements new systems or manages change of existing systems when necessary.
Gathers relevant data and recommends action if needed.
Works in collaboration with Main Campus, the Family Health Centers, and other institutions to ensure efficient and effective coordination of related activities.
Provides information and reports as needed concerning inventory usage and control.
Responds to recalls as directed by the FDA or other agencies.
Analyzes information to support purchasing decision in collaboration with the Nurse Manager.
Coordinates acquisition, installation, maintenance and repair of all designated capital equipment and other specialized supplies.
Coordinates all logistics involved with shipment and installation of designated capital equipment.
Moves, repairs and maintains existing equipment.
Coordinates, monitors and controls supply inventory for the Ambulatory Surgery Center.
Monitors periodic reports and resolves discrepancies.
Verifies accuracy of receipts, orders filled, and vendor audits.
Adjusts stock levels based upon usage.
Completed periodic physical inventories
Assists with the inventory control function within the Family Health Center by placing orders and following up on outstanding purchasing/ receiving functions.
Monitors periodic reports and resolves discrepancies.
Verifies accuracy of receipts, orders filled and vendor audits.
Schedules and coordinates the daily flow of activity at the receiving dock.
Resolves shipping and receiving issues directly with the vendor or carriers.
Coordinates the receipt and storage of supplies on the dock and within bulk storage.
Manages the flow of biohazardous waste for the facility.
Assures that the facility is meeting regulatory requirements in the handling of biohazardous waste.
Performs administrative functions related to the Ambulatory Surgery Center inventory control and distribution.
Produces monthly statistical reports as requested.
Completes a physical inventory as requested.
Reviews inventory records and reconciles to physical stock.
Analyzes usage to identify areas of needed improvement.
Develops a network to supply inventory to the ASC in the event of back orders or emergency situations.
Acts as a resource to the staff of the ASC and Family Health Center regarding special supply requests.
Researches and maintains alternate sources for critical items.
Notifies users of back orders, works to identify alternate products of supply streams.
Acts as a liaison between the ASC Nurse Manager and Medical Director and sales representatives.
Performs assembly of ASC equipment upon arrival to the center.
Works with clinical engineering to complete safety inspections of new equipment as well as ongoing monitoring of equipment.
Prepares broken or returned equipment for shipment, maintains documentation of returns.
Maintains all documentation and stock levels on consignment inventory items.
Conducts periodic inventory to verify consignment merchandise numbers.
Participates in the planning and implementation of new procedures, policies, and systems.
Acts as the Fire Marshall for the ASC.
Performs stocking duties as assigned.
Adjusts par levels based on usage.
Rotates stock within defined areas and removes outdated items.
Demonstrates a positive, concerned and sensitive response in the workplace.
Contributes to the positive atmosphere of the workplace. Interacts with patients, visitors, and staff in a courteous, helpful manner.
Demonstrates respect for the cultural and social differences that exist among people.
Maintains confidentiality of information regarding patients, families, and staff members.
Performs other duties as assigned.

Education:
Mathematical skills normally attained through receipt of High School Diploma or equivalent.
Knowledge and understanding of purchasing functions and general accounts payable functions.
Understanding of medical terminology.

Certifications:
None required.

Competencies (Complexity of Work):
Strong communication skills and ability to maintain courteous and cooperative relations with patients and others.
Must be detail-oriented and have the ability to organize a high level of diverse functions.
Must be able to perform duties with minimal supervision.
Ability to analyze inventory control data and formulate solutions to problems.
Ability to establish and maintain good working relations with all individuals contacted in the course of work.

Work Experience:
Minimum two years of experience in a health care facility in purchasing, materials management or closely related field.
In lieu of hospital experience, three years of experience in inventory control functions with responsibility for par levels, purchasing functions, inventory analysis and usage trends.
On-the-Job Training: Six months on-the-job training required to learn specialized surgery components, inventory systems and departmental policies and procedures.

Physical Requirements:
Requires full range of body motion including handling and lifting items that weigh up to 50 pounds.
Requires standing and walking for extensive periods of time.
Lifts and carries.
Requires normal or corrected vision and hearing to within normal range.
Requires working under stressful conditions or working irregular hours.
Requires some exposure to communicable diseases or bodily fluids.

Personal Protective Equipment:
Follows standard precautions using personal protective equipment as required.

The policy of Cleveland Clinic and its system hospitals (Cleveland Clinic) is to provide equal opportunity to all of our employees and applicants for employment in our tobacco free and drug free environment. All offers of employment are followed by testing for controlled substance and nicotine. Job offers will be rescinded for candidates for employment who test positive for nicotine. Candidates for employment who are impacted by Cleveland Clinic’s Smoking Policy will be permitted to reapply for open positions after 90 days. Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic facility.

Cleveland Clinic is pleased to be an equal employment employer: Women/Minorities/Veterans/Individuals with Disabilities