Legal Administrative Assistant

Northwestern Mutual Life Insurance Company - Milwaukee, WI (30+ days ago)3.9


At Northwestern Mutual, we believe relationships are built on trust. That our lives and our work matter. These beliefs launched our company nearly 160 years ago. Today, they're just a few of the reasons why people choose to build careers at Northwestern Mutual.

We're strong and growing. In a company with such a long and storied history, this may be the most exciting and important time to be a part of Northwestern Mutual. We're strong, innovative and growing.

We invest in our people. We provide opportunities for employees to grow themselves, their career and in turn, our business.

We care. We make a positive difference in our communities. Nationally, thousands have benefitted from our support of research and programs to fight childhood cancer. Each year, our Foundation, employees and financial representatives donate time, talent and financial support to causes they're passionate about.

We are an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity or expression, sexual orientation, national origin, disability, age or status as a protected veteran, or any other characteristic protected by law.

What's the role?
As a Legal Administrative Assistant, you will work as part of an Administrative Team supporting a group of attorneys and paralegals to continually grow in understanding and ability to perform key administrative/paraprofessional activities in a law department environment. Essential job functions include:

Produces general correspondence and complex documents.
Demonstrates proficiency using Law Department systems for document and matter management.
Demonstrates advanced proficiency using Microsoft Office Suite products and facilitates principals’ use of their equipment and software applications.
Works with limited guidance and instruction, allowing principals to rely on efficient performance and timely completion of delegated tasks; produces high quality work product.
Screens telephone calls; applies judgment to determine urgency and possible alternative sources for response.
Schedules conferences and meetings, and maintains own and principals’ calendars. Maintains daily and monthly records for principals, including travel expenses, legal fees, and CLE. Arranges travel accommodations.
Works with Information Management (Records) Team to open/close files. Performs day-to-day electronic and paper file management including maintenance of active case/matter files according to the procedures of the Information Management Team.
Establishes strong working relationships with other Legal Administrative Assistants on the Administrative/Paraprofessional Team in order to assist one another during peak periods and absences. Develops general knowledge of other specialized practice team skills.
Manages special assignments as assigned.

Bring Your Best! What this role needs:
Requires high school diploma; Bachelor’s degree preferred.
Advanced proficiency in Microsoft Office Suite required.
Work collaboratively within a team and interact harmoniously with others; ability and willingness to adapt to changing business demands.
Maintain strict confidentiality while exercising tact and diplomacy in dealing with others.
Exemplary written/verbal communication skills required.
Successfully perform position requirements with excellent organizational, time-management and prioritization skills.
Legal secretary experience a plus, but recent college graduates are encouraged to apply!

Req ID: 23211
Position Type: Regular Full Time
Education Experience: High School Diploma/ GED Required
Employment Experience: 0-2 years

Licenses/Certifications:
FLSA Status: Non-Exempt
Posting Date: 06/19/2018