Full Job Description
Director of Facilities Operations & Research Safety, Optometry (5196U) 5969 About Berkeley
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles , our Principles of Community , and our Strategic Plan .
Application Review Date
The First Review Date for this job is: 2/29/2020
At Berkeley Optometry, we have long lived by guiding principles that define and differentiate us. As part of a world-renowned university that embraces excellence and access, we foster an environment of trust and mutual respect, free expression and inquiry, and personal resilience and achievement. We are strongly committed to diversity, respect for cultural differences, and promotion of social justice. These principles serve us daily in our reasoning and actions and aid us in our decision making.
The mission of the School is executed by approximately 20 ladder-rank faculty, 8 emeriti faculty, 133 full and part time clinical faculty, 70 staff, 30 professional researchers, 20 graduate students and 26 visiting faculty and postdoctoral research scholars. The staff includes professional, health care, technical, research, and clerical representation and provide support to a complex array of functions.
We educate an estimated 320 students annually. Our O.D. program is a 4 year program with clinical training provided at 2 campus clinics, 10 satellite clinics (community care), 7 VA clinics, and 24 external clinics across the country. Our one-year post-graduate residency programs provide advanced clinical education in specialty areas of optometry to 18 residents with placement on and off campus and our Vision Science program consists of 40 PhD students.
The Facilities Director is responsible for oversight of all renovations, building maintenance, security, health and safety in Minor Hall, Minor Addition, and the Tang Clinic which are in excess of 67,400 square feet. Provides oversight for the strategic, administrative, financial, operational, and regulatory activities related to the organization's space and project activations for all new and existing space; including administrative, teaching, research, outpatient and inpatient clinic facilities. The Director plans, sequences, and drives cross-functional operational change, communications and mitigation programs to support business continuity, safety, space planning and superior patient and student experience in all projects.
The position will develop and lead a stakeholder engagement plan that supports buy-in and establishes policy and decision making authority to meet space goals and transitions into new and existing space. This role provides thought leadership, subject matter expertise and oversight to key stakeholders including Dean, Faculty and Program Chairs, Associate and Assistant Deans in the work related to overall space and transition planning, including capital equipment.
I. Applies advanced concepts in serving as liaison with campus departments (Facilities Services, Capital Projects, Office of Emergency Management, Campus Fire Marshall, Permit Office, Information Systems and Technology (IS&T); Communications and Networking Services (CNS), Parking/Transportation and Fleet services, etc) and external agencies regarding safety, access, maintenance, remodeling and construction activities of multiple building occupants/departments and/or buildings with complex needs such as research laboratories.
Liaison with Facilities Services asset manager regarding maintenance needs and timely resolution of service tickets
Timely update of our capital renewal needs to ensure campus equipment is routinely maintained and serviced
Service tickets are submitted in a timely manner with clear and constant communication with internal stakeholders until the issue has been fully resolved
Equipment and inventory control custodian, responsible for maintaining inventorial equipment in campus (BETS) tracking system; coordinating disposal of inventorial and non-inventorial items per campus and OSHA guidelines; and responding to sample equipment audits
In partnership with custodial services, ensure service level is consistently being met; classrooms, labs, clinics, offices and community space have varying service agreements
Maintain space assignments and building plans for departmental and campus use
Documents are easily accessible, include square footage and information regarding purpose and occupancy
Lead safety committee meetings; maintain building related plans and procedures including access controls and security, emergency preparedness, commonly encountered hazardous materials storage and disposal, crime prevention activities, fire safety inspection compliance and reporting. Performs emergency response.
Contributes to the development of EH&S programs, systems and procedures.
Implements EH&S programs/policies in occupational safety (ergonomics safety and prevention), environmental protection, radiation safety, hazardous materials
Responsible for ensuring tank farm is in compliance with EH&S and Fire Marshall requirements
Schedule drills to ensure knowledge of and compliance with emergency plans
Oversee training of research lab faculty, staff and researchers
Ensures compliance with annual City and Campus Fire Marshal's office inspections and recommendations for remediation, OSHA, etc.
Liaison with UCPD to ensure the safety and security of our space
Routinely review building security plans, including but not limited to placement of security cameras, distribution of building keys, interior and exterior card key access; clinic alarm codes
Oversees facilities needs for events including alcohol permits, building access and custodial services
Proactive communications with UCBSO community regarding planned and unplanned outages
Develop and maintain Business Continuity Plan with Campus Facilities Services and Office of Emergency Management in the event of a major disaster, public safety power shutdown (PSPS) or any other event that disrupts operations
II. Collaborates with department leadership on development of space planning; evaluates and advises on the design and allocation.
Active member of space committee that includes the Dean, Associate Deans, Sr. Assistant Dean and VS chair to optimize the use of our space; plan for new faculty; clinic layout meets the business needs of the clinic and simplifies patient flow.
Develops budgets for management review to include moves with significant building infrastructure upgrades
Develop guidelines and process for reviewing space requests, space allocations and use
Identifies opportunities, optimizations and improvements to provision cost-effective learning environments including classrooms, labs, conference rooms, solo and specialty spaces.
Working closely with the Director of IT Operations, engages leadership, department staff and other stakeholders to leverage user-centric design thinking to administrative spaces to support administrative staff in delivering low-cost, high-quality student experiences.
Develop long and short term strategic space plan
Provide detailed project plans to DAR for the purpose of securing donor funds for various space renovations and/or new equipment
Develops comprehensive and actionable asset lifecycle management plan and toolsets.
Develops a data-centric approach with key metrics to gain both high-level and detailed insights into space performance, resource utilization, allocations, capacity planning and the economics of provisioned spaces.
Serves as Project manager for small and large-scale tenant improvement projects, including review of general contractors, architects, and other potential external partners; defines project scope
Oversees preparation and dissemination of Building Emergency Plans (BEPS), Illness and Injury Prevention Programs (IIPP), Clery Report statistics, and emergency preparedness training documents and reference materials.
III. Supervision and performance management of facilities team, including student employees
Oversees recruitment, hiring, training, performance management, and personnel actions
Recruit, supervise and develop facilities team; set and maintain quality and capacity of services goals; coach and ensure appropriate sense of urgency across procedures, safety, health, wellbeing and incident responses; create a team capability that is able to respond with agility to dynamic business needs
Develop and align staff and skills to deliver exceptional service whether prescriptive or white-glove inspired
Provides training and resources to uphold consistent standards and minimize operational interruptions for student, instructors, and staff
IV. Works with Campus occupants to plan space that accommodates the following (not an exhaustive list)
Specialized equipment such as that used within the Clinic
Hazardous materials storage and disposal within research labs and clinic
Ensure tank farm is in compliance with fire marshall and EH&S policies and protocols
Clinic medical waste should be properly disposed of in a safe and timely manner
Student Lockers Assignment
Manage school shuttle/van
Coordinate deliveries to and maintenance of equipment of external clinics
Ensure the cleanliness of the building, including timely removal of items that need to go to salvage
Plans, manages, and oversees small- and large-scale office and building moves, including space planning and phasing schedules, furniture, allocation, equipment relocation, and offsite storage facilities.
V. Works with internal and external agencies/contractors as needed in regards to existing contract terms or to solicit or negotiate contracts.
Represent school/stakeholder needs during OAC meetings for capital projects.
Serve on campus committees
Attend regular campus meetings for building managers
VI. Coordinates emergency repairs during and after work hours.
Clinic is open 7 days a week
Labs are also consistently conducting research after hours and on the weekends
Advanced knowledge in the areas of building space planning, codes, capacity, security, fire safety, campus and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
Superior judgement to provide appropriate levels of urgency and responsiveness to direction, issues, and incidents.
Superior judgment and ability to work autonomously, make excellent management, customer service, and business decisions consistent with the mission of Extension.
Ability to identify and drive meaningful change by leveraging analysis, service and portfolio management, project and change management and leadership.
Proven ability to connect tactical decisions to strategic goals.
Proven ability to build on a collaborative leadership style that inspires talent, fosters professional pride, and results in impressive, shared visions and achievements.
Ability to attract, recruit, motivate and retain talent to develop highly functional and results-oriented teams that thrive under a collaborative leadership style.
Ability to organize, develop and manage resources; to align knowledge and skills with operational and organizational goals.
Ability to listen to others, to synthesize multiple ideas effectively and incorporate diverse points of view.
Ability to model professional behaviors; efficiency and quality in one's own work; inclusion, cooperation and teamwork; initiative and responsibility; accessibility and accountability.
Ability to communicate persuasively, accurately, succinctly and with sensitivity while adapting the message to targeted audience.
Ability to develop and lead multiple initiatives and teams to resolve pressing time sensitive issues in a resource constrained environment.
Proven success leading complex projects to deliver appreciable value, and ability to manage multiple projects and changing priorities in a dynamic, agile environment.
Advanced interpersonal and communication skills.
Advanced skills in working collaboratively and influencing others.
Advanced knowledge and skill regarding specialized research needs in space planning and advanced skill to effectively translate needs to professional architects and engineers.
Skilled in AutoCAD and MS Office
Bachelors degree in related area and/or equivalent experience/trainingEducation/Training:
Advanced knowledge of architectural or engineering concepts.
Knowledge of campus policies and procedures
Salary & Benefits
Salary commensurate with experience. Includes full eligibility to UC benefits plan. For information on the comprehensive benefits package offered by the University visit: