Executive Assistant

Agilent Technologies, Inc. - Santa Clara, CA4.2

Full-time
Agilent inspires and supports discoveries that advance the quality of life. We provide life science, diagnostic and applied market laboratories worldwide with instruments, services, consumables, applications and expertise. Agilent enables customers to gain the answers and insights they seek - so they can do what they do best: improve the world around us. Information about Agilent is available at www.agilent.com.

This is a terrific opportunity for a highly versatile individual to work in a fast-paced environment providing executive administrative support to the Senior Vice President of Strategy and Corporate Development (SCD). The SVP of SCD leads the corporate/business development team in identifying, developing and evaluating M&A plans globally, while collaborating with the businesses groups to help drive critical growth initiatives across the company. The SVP serves as a key member of, and advisor to, the executive staff helping shape the company's overall strategic direction. Through M&A, strategic planning, marketing, and disruptive innovation, this team is instrumental accelerating growth in this next phase of Agilent's journey.

The Executive Assistant to the SVP manages a broad range of advanced and diversified tasks and details, handles highly sensitive and confidential information on a regular basis, and requires a high level of discretion. The ideal candidate must have exceptional judgement, comprehensive experience, skill and knowledge of company operations, policies, practices, and procedures. Requires deep proficiency in a broad range of administrative and operational activities. The ideal candidate will have experience assessing and anticipating Executive needs and be comfortable with making independent decisions. In addition, the candidate will apply their extensive experience and creative problem-solving skills to work on projects that are complex in nature and have narrow deadlines. Confident under pressure and happy with multi-tasking, the candidate will be in a unique position to provide high-level executive support and contribute to Agilent's growth and success.

The role is in Santa Clara, CA. The position will occasionally provide back-up support to Executive Assistants of the CEO, CFO, SVP of HR and General Counsel.

Responsibilities include:
Proactively manages calendars and schedules, including coordinating meeting logistics globally, as well as recurring internal staff meetings and other Executive level reviews. Maintains awareness of significant deadlines and plans proactively for them.

Coordinates all aspects of travel arrangements including: booking flights, hotel and local transportation; providing agendas and itineraries; and arranging visa/passport requirements as needed. Prepares and reconciles travel expense reports.

Manages calendar for internal and external events, possibly assisting with the development of content and slides, planning and management of webcasts so SVP is prepared for each engagement.

Communicates professionally with internal customers, external suppliers, other executives and employees at all levels of the company.

Manages creation and tracking of large purchase orders. Works with the internal procurement team to add new suppliers to the vendor database, then works with finance to track monthly expenses.

As needed, may participate in and/or lead projects within the function.

Manages SharePoint database.

Responsible for ensuring data integrity of Officers MRU in HRDSS.

Responsible for providing On-Boarding support for new hires reporting to the SVP.

Responsible for ensuring Org Charts are maintained and updated on Internal Group site.

Requires the ability to direct questions and solve problems independently.

Requires excellent judgment and discretion.

Understands and fully complies with SEC regulation Fair Disclosure which limits what can be shared about the company with internal and external individuals

Knowledge, Skills, and Abilities:
Excellent judgment and discretion, high integrity

Strong verbal and written communication skills

Current computer skills & user of MS 365 business applications such as Word, Excel, PowerPoint.

Proficient in use of collaboration tools such as Spark, WebEx, Telepresence, Telepresence enabled WebEx

Ability to work independently and as part of a team

Proven time management and organization skills

Excellent interpersonal skills. Positive demeanor, confident style, can-do attitude

Ability to professionally engage with demanding and sometimes challenging stakeholders

Good judgment and decision-making skills

Ability to prioritize and take initiative

Ability to multi-task in a sometimes high-stress environment

Significant attention to detail and follow-through skills

Qualification, Education, Experience:
Prior experience providing administrative support at an executive level. Minimum of 8 years of experience is desired.

Associate degree and/or higher education, specialized training or certification desired

Business Development or M&A experience would be a plus

Agilent Technologies, Inc. is an Equal Employment Opportunity and Affirmative Action employer. We value diversity at all levels. All individuals, regardless of personal characteristics, are encouraged to apply. All qualified applicants will receive consideration for employment without regard to sex, pregnancy, race, religion or religious creed, color, gender, gender identity, gender expression, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, registered domestic partner status, age, sexual orientation, military or veteran status, protected veteran status, or any other basis protected by federal, state, local law, ordinance, or regulation and will not be discriminated against on these bases.

Agilent Technologies, Inc., is committed to diversity in the workplace and strives to support candidates with disabilities. If you have a disability and need assistance with any part of the application or interview process or have questions about workplace accessibility, please contact +1-262-754-5030 email job_posting@agilent.com. EOE AA M/F/Vet/Disability/Sexual Orientation/Gender Identity.

For more information about equal employment opportunity protections, please see all of our notices for EEO below.