HR Specialist: Benefits Administration

Miravida Living - Bethel Home - Oshkosh, WI


Primarily responsible for administration of employee benefits for the entire organization. As needed, provides special guidance and assistance to all locations on various employee benefit plans. Surveys industry and/or community to determine company's competitive position in employee benefits. Develops, recommends, and installs approved, new, or modified plans and employee benefit policies, and supervises administration of existing plans. Develops cost control procedures to assure maximum coverage at the least possible cost to company and employee.

Essential Functions

Administers employee benefits programs such as retirement plans; major medical plans; dental; vision; term life insurance plans; temporary disability programs; accidental death policies and worker’s compensation.

Evaluates and compares existing company benefits with those of other employers by analyzing other plans, surveys, and other sources of information. Plan, develops, and/or participates in area and industry surveys. Analyzes results of surveys and develops specific recommendations for review by management.

Develops specifications for new plans or modifies existing plans to: (a) maintain company's competitive position in labor market, and; (b) obtain uniform benefit package for all company locations, where possible.

Recommends classes of eligible employees for new or modified plans. Develops census data and solicits insurance companies for quotations. Evaluates quotations and makes recommendations to management. Develops company cost information for new plans and makes recommendations to management concerning sharing of cost between employer and employee.

Installs approved new plans and changes to existing plans by preparing announcement material and other media for communicating new plans to employees. Conducts employee meetings and arranges for enrollment of employees in optional plans. Conducts employee benefit seminars for personnel. Revises and reissues all communications material on benefits from time to time. Advises and counsels management and employees on existing benefits.

Prepares and executes, with legal consultation, benefit documentation such as original and amended plan texts, benefit agreements and insurance policies. Works with insurance carriers, trustees, and other administrative agencies outside the company to effect changes in benefit programs. Ensures prompt and accurate compliance.

Assists in development of company bargaining proposals for employee benefits and analyzes union benefits demands. Obtains and prepares cost data for company and union proposals and final settlements.

Assures company compliance with provisions of Employee Retirement Income Security Act.

Supervises preparation of reports and applications required by law to be filed with federal and state agencies, such as Internal Revenue Service, Department of Labor, insurance commissioners, and other regulatory agencies. Reviews and analyzes changes to state and federal laws pertaining to benefits and reports necessary or suggested changes to management.

Assures that existing and new benefit programs are adaptable to standard computer and reporting systems. Develops benefit information and statistical and census data for actuaries, insurance carriers, and management.

Handles benefit inquiries and complaints to ensure quick, equitable, courteous resolution. Maintains contact in person, and by phone or mail, with hospitals, physicians, insurance companies, employees, and beneficiaries to facilitate proper and complete utilization of benefits for all employees.

Other duties may be assigned.



Relationship Management

Ethical Practice

Supervisory Responsibility/Supervision

This position has no supervisory responsibilities currently.

General Direction: receive very general guidance with respect to overall objectives; work is usually quite independent of others; operate within division or department policy guidelines using independent judgement in achieving assigned objectives.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, photocopiers, and smartphones.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stoop as necessary. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are traditionally Monday through Friday, 8:00 a.m. to 4:30 p.m. “Core" work hours may vary with approval. Occasional evening and weekend or overtime work may be required as job duties demand.


Minimal travel is expected for this position.

Education and Experience

Bachelor's degree in business or human resources management

SHRM Certified Professional (SHRM-SCP) or SHRM Senior Certified Professional (SHRM-CP) credential, or APHR, PHR /SPHR certification preferred

Minimum of 5 years of human resource experience.

Extensive knowledge of computer software (Microsoft Office Suite). Previous work with/working knowledge of UltiPro (HRIS) a plus.

Basic personal computer skills including electronic mail, word processing, spreadsheet, graphics, etc.

High level of interpersonal skills to handle sensitive and confidential situations and documentation.

Ability to operate most standard office equipment.

Attention to detail in composing, typing and proofing materials, establishing priorities, and meeting deadlines.

Good to excellent spelling, grammar and written communication skills.

Excellent telephone and oral communication skills.

Ability to maintain a high level of confidentiality.

AAP/EEO Statement

It is the policy of Miravida Living to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Miravida Living will provide reasonable accommodations for qualified individuals with disabilities.

Other Duties

Participate in proactive team efforts to achieve departmental and company goals

Provide leadership to others through example and sharing of knowledge/skill

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Type: Full-time


  • relevant: 5 years (Preferred)


  • Bachelor's (Required)