At Haynes Mechanical Systems, we have spent over 50 years building a company that we can be proud of - a company that focuses on working together with our customers to provide solutions to their heating, ventilation and air conditioning needs.
We are a fast growing commercial HVAC, building automation and energy services company. Our culture is one that exemplifies achieving excellence in everything we do. We are collaborative and work towards the best result for our customers. Our culture is based on four ideals: family owned, focus on our associates, dedication to our customers, and continuous improvement.
This position supports fleet maintenance and oversight, company uniform program and distribution, supporting the new hire process for the Safety team, and providing administrative support to the Safety and Training Departments as needed.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
This job description gives an overview of the overall essential functions, competencies, skills, and abilities for the Fleet, Safety and Training Coordinator role. Other job duties may be assigned that are not included in the job description.
Fleet management of field vehicles through close outside vendor communication. Coordinates and tracks license plate renewals, insurance renewals and proof of insurance.
Tracks damages and coordinates repairs and maintenance of company vehicles; ensures insurance claims are filed timely with insurance provider and monitors claims.
Responsible for service uniform delivery and tracking; coordinates uniform replacements and repairs with outside vendor; and reviews invoices to ensure we are billed accurately.
Ensures that newly hired technicians receive proper safety orientation; provide driving tests, issues work boot agreement, uniform agreement and other necessary PPE equipment.
Retrieves and monitors GPS tracking records as requested.
Supporting the Safety Manager with identifying, preparing and delivering safety topics at monthly and annual safety meetings to all associates of the organization.
Performs miscellaneous departmental administrative tasks as needed. Can include ordering and pick-up of food, room set-up, data entry of safety and training documents, ongoing record keeping.
Able to identify process improvement and cost saving opportunities; reviews service agreements with vendors as needed
Maintains favorable relationships with outside vendors and business partners.
Performs other duties as assigned.
A minimum of 5 years in an administrative support role
Proficient in Microsoft Office products, especially Outlook and Excel
Displays a level of professionalism and confidentiality at all times
Effective communication and interpersonal skills
Able to work independently, sometimes under strict time constraints
Able to prepare and present safety topics during monthly and annual safety meetings
Strong customer service and communication skills
Strong organizational and time management skills
High degree of adaptability; possess a great attitude; able to work with all levels of organization
Regular and punctual attendance
College degree highly desirable
From: Haynes Mechanical Systems Inc