Announcement may be used to fill similar positions within 60 days of the closing date.
This position is located in the Office of Ethics, which is under the Office of the Chief Ethics Officer of the Export-Import Bank of the United States. The incumbent serves as the manager of the Freedom of Information Act (FOIA) and Privacy Act (PA) program for the Export-Import Bank.
At the full performance level, duties include, but are not limited to:
Receives requests made under the FOIA, the Privacy Act, the Sunshine Act, and other such laws and regulations for copies of information in the Bank's records. Requests come from the general public to include representatives of the news media, law firms, congressional/political personnel, historians, scholars, researchers, analysts, persons under investigation, parties in litigation, contractors, etc. Incumbent analyzes each request to determine whether, on its face, a request contains sufficient information to clearly identify the records in question. If the requested records are not clearly identified, the incumbent communicates with the requester by telephone or in writing to seek clarification, or if the request is overly broad works with the requester to determine their specific need so that the scope of the request can be narrowed.
Examines requests to determine existence and/or location of pertinent records. Compiles information which may be included in the response; this may involve part or all of the following:
Contacting appropriate divisions or areas of EXIM Bank where responsive records may be located;
Providing guidance to divisions on implications of FOIA, and release or denial of documents;
Setting deadlines for divisions to make information available;
Following up on each information request to ensure that other EXIM Bank employees cooperate with the incumbent and proceed with the information request in a diligent and responsible manner.
Independently reviews collected information for completeness, accuracy, and relevance to determine whether records may be released, denied or partially released in accordance with the requirements of Title 5 of the United States Code, Section 552.
Where request for information includes information previously provided to the Bank by outside parties, contacts outside parties and provides them with notice of the information request, opportunity to state objections to release, and notice of planned documentary release.
Compiles complete lists of documents collected, documents being released to the requester, and documents being withheld pursuant to applicable exemptions from disclosure; sanitizes partial releases, and denials; prepares responses to FOIA requests, interpreting the statutory requirements and making determinations as to the appropriate release or withholding of records. Where necessary, drafts and prepares correspondence for signature by the Chief FOIA Officer or other EXIM Bank official in connection with information requests.
Maintains accurate records of the amount of time spent by EXIM Bank employees on each request for purposes of billing requesters for certain eligible fees and for accounting to Congress each year for the actual costs to the agency in complying with the FOIA. Determines the fee to be charged for document gathering, review, and copying. Drafts and recommends for approval to the Chief FOIA Officer, requests related to fee waivers, recommends if waivers should be granted in accordance with the provisions of the FOIA.
Prepares the Annual FOIA Report, which includes statistics on volume of requests, types of requests, denial of information, costs of compliance, turn-around time, and other information regarding the processing of FOIA requests.
Works with the Office of the General Counsel when decisions to deny access to records are appealed; provides relevant information regarding the initial release and the grounds for originally withholding the material.
Attends FOIA/PA conferences and seminars; keeps informed of the latest legislative and judicial proceedings and Department of Justice guidance.
Assists the Chief FOIA Officer in implementing and maintaining the requirements set forth in Executive Order: Improving Agency Disclosure Information, dated 12/14/05. In this capacity, the incumbent is responsible for:
FOIA Requester Service Center. Incumbent is the primary pint of contact for a requestor to seek status of their FOIA request or information on FOIA process at EXIM Bank.
Incumbent ensures the FOIA practices and procedures used to comply with the Executive Order for the prompt decisions and responses to FOIA requests are followed.
The incumbent maintains/updates the Bank's FOIA/PA webpage, including contact information, as required by the Executive Order.
The incumbent prepares recommendations for program improvement to the FOIA Liaison and Chief FOIA Officer for consideration. Incumbent implements into practice, policy or standard operating procedures items approved. Incumbent independently researches, determines and recommends for approval FOIA/PA release of information. With supervisory concurrence (and determination of legal sufficiency by agency counsel), the incumbent has full, final signatory authority for responses prepared.
Performs other duties as assigned.
Job family (Series)
0306 Government Information Specialist
Conditions of Employment
Background and Security/Suitability Investigation
You may be required to serve a one year probationary period
Specialized experience MUST be documented on your resume
Specialized Experience (Credit for Specialized Experience on resume must reflect 40 hours/Full-time per week for each period of work):
GS-12: You must have one (1) year of specialized experience that has equipped you with the particular knowledge, skills, and abilities to successfully perform the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the GS-11 level in the Federal Government.Specialized experience includes:
Experience receiving requests and reviewing records pursuant to the Freedom of Information Act, the Privacy Act and applicable laws and regulations; i.e., timely redacting and annotating records, preparing timely responses, and ensuring confidentiality.
Experience supporting general office operations; i.e., managing a database, compiling records, drafting correspondence, contacting appropriate offices or divisions for records, and serving as a public liaison.
Experience applying redactions to records; i.e., using Adobe, FOIA Express or similar redaction tool to excise information from records and annotate the appropriate exemptions code near the redacted material.
GS-13: You must have one (1) year of specialized experience that has equipped you with the particular knowledge, skills, and abilities to successfully perform the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the GS-12 level in the Federal Government. Specialized experience includes:
Experience reviewing records pursuant to the Freedom of Information Act (FOIA)/Privacy Act (PA); i.e., interpreting and applying laws, regulations, policies, procedures or directives pertaining to the protection and release of FOIA and PA information.
Experience coordinating and tracking FOIA/PA requests to ensure that the responses are accurate, legally sufficient and timely.
Experience disseminating and disclosing sensitive issues such as commercial and financial information; i.e., evaluating varied records to determine the application of the FOIA and PA, communicating orally and in writing with employees, leadership, other organizations and/or the public regarding FOIA/PA issues.
Experience applying redactions to records; i.e., using Adobe, FOIA Express or a similar redaction tool to excise information from records and annotate the appropriate exemptions code near the redacted material.
Education cannot be substituted for experience at the GS-12/13 grade level.
For qualification determinations, your resume must contain the following for each work experience listed:
Salary (series and grade, if applicable)
Start and end dates (including the month and year)
Number of hours you worked per week
Relevant experience that supports your response to the specialized experience that is stated in the job announcement
If your resume does not contain this information, your application may be marked as incomplete and you will not receive consideration for this position.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.
Additional information on the qualification requirements is outlined here.
All requirements must be met by 12/05/2019, the closing date of the announcement.
Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP) Eligibles: If you have never worked for the Federal government, you are not CTAP/ICTAP eligible. Information about ICTAP or CTAP eligibility can be found by clicking here to access OPM's Career Transition Resources website.
Veterans: All veterans must meet the qualification requirements of the position for further consideration. For more information on veterans' preference, please click here.
Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law.
This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be made on a case-by-case basis.
Ethical Standards/Financial Disclosure:
EXIM is committed to the highest ethical standards. As an employee, you will be covered by the criminal conflict of interest statutes and the Standards of Ethical Conduct for Employees of the Executive Branch. You will be required to complete new employee ethics training within 3 months of your appointment.
If this position is subject to financial disclosure requirements (either public or confidential depending upon your position), you will be required to complete a new entrant financial disclosure report within 30 days of your appointment.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Once the job opportunity announcement closes, a careful evaluation of your resume and supporting documentation will be made, and compared against your responses to the assessment questionnaire to determine if you meet the job qualifications; and to the extent to which your application shows that you possess the competencies associated with this position. If, after evaluating your resume and supporting documentation, a determination is made that you have inflated your responses when compared to your background information, your category may be adjusted to more accurately reflect your skills and abilities. Please follow all instructions carefully. Errors or omissions may affect your eligibility.
The Category Rating method will be used to evaluate applicants. All qualified applicants will be assigned to one of the following categories:
Best Qualified - Meets the minimum qualification requirements and excels in most of the job related competencies.
Well Qualified - Meets the minimum qualification requirements and satisfies most of the job related competencies.
Qualified - Meets the minimum qualification requirements, but does not satisfy most of the job related competencies to a substantive degree.
This Category Rating method does not add veterans' preference points or apply the "rule of three", but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. A selecting official may make selections from the highest quality category (Best Category) provided no preference eligible in that category is passed over to select a non-preference eligible in that category unless the requirements of 5 U.S.C. 3317(b) or 3318(b) are satisfied.
Preference eligibles who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-9 grade level or higher. Applicants who have not submitted a resume in the USAJobs system and/or have not answered all of the vacancy questions will not be considered for this position.
Important Note: Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide sufficient information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.
Background checks and security clearance
Drug test required
Position sensitivity and risk
Non-sensitive (NS)/Low Risk
Trust determination process
Your application package should include the following documents:
Your Resume (applicants are required to submit a resume with job title, series/grade (if federal employee), duties and accomplishments, employer's name, starting and ending dates of employment, number of hours worked per week, and annual salary). If your resume does not contain this information, your application may be marked as incomplete and you will not receive consideration for this position.
Proof of Veteran's Preference - DD-214 (Member 4 Copy), if you are a veteran. Additionally, applicants claiming 10-point preference must complete Standard Form (SF)15, Application for 10-Point Veteran Preference, as well as additional documentation required by the SF-15, such as a VA letter, if applicable. If a DD-214 (Member Copy 4) is not available, other documentation listing the beginning and ending dates of active service and the type of discharge must be submitted to verify eligibility.
Unofficial Transcripts, if the position has an education requirement or if you are using education to qualify. If selected for the position, you must provide an official transcript before appointment.
Proof of U.S. accreditation for foreign study, if applicable.
Special Priority Selection rights under CTAP or ICTAP: Submit a copy of your agency notice, copy of your most recent performance appraisal (with at least a satisfactory rating), and your most current SF-50 position title, grade level, and duty location, if applicable.
Submission of any required documents listed in vacancy announcement, if applicable.
Please note that if you do not provide all required information/documents, as specified in this announcement, you may not be considered for this position (or may not receive the special consideration for which you may be eligible).
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.
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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.