Full Charge Bookkeeper

USA Corporate Services - New York, NY

Full-time bookkeeper needed to keep financial order in fast moving Mid-town Manhattan office.The days go by quickly here, as there is plenty to keep you busy:

Typical Day

Update daily transactions: Bank Account , merchant account, vendor's invoices
Post check payments and update into our order management system & Quickbooks
Assist to create the orders in the order management system and Quickbooks, and charge customers' credit cards for offline orders
Manage account payable & account receivable by inputting vendor's invoices and creating customer invoices
Assist with answering clients' inquiries regarding billing and payment
Organize corporate documents and prepare for shipment to our corporate outfit vendor, and scan the completed documents for our database
Run errands as needed
Weekly Tasks

Prepare cash flow reports
Pay vendors
Update credit cards' weekly activity
Monthly Tasks

Update monthly vendor's statements
Update credit card statements
Follow up on past due client's accounts
Process the cancellation of recurring services for non-paying customers
Forward mail received for customers
Bank accounting reconciliation
Credit card statement reconciliation
Create invoices for recurring services up for renewal
Send monthly statements to clients
Quarterly Sales tax payment (every third month)
Essential Skills and Talents

Meticulous attention to detail, and concern for producing high-quality work
Have common sense and good judgment
Able to multitask when necessary, and be a team player
Good attitude and strong motivation
Knowledge of Quickbooks a big plus
Able and willing to be here on time and stay focused
Understanding of basic accounting principals
Accounting or bookkeeping experience strongly preferred
Additional information
The ability to communicate clearly is critically important to us and to our customers, so please include a cover letter with your application. All your information will be kept confidential according to EEO guidelines.

Company Description

USA Corporate Services is a company formation services firm committed to providing quality incorporation and compliance services to our global clientele. Taking a consultative approach, we help our customers quickly, efficiently seamlessly start their US businesses. The office location is very convenient (just east of Herald Square), the environment is bright and cheerful, and company culture is smart, friendly, helpful, efficient yet relaxed. Team work and an entrepreneurial spirit are strongly encouraged.