Program Coordinator

University of California Berkeley - Berkeley, CA4.2

About Berkeley
The University of California, Berkeley, is one of the world’s most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley’s culture of openness, freedom and acceptance—academic and artistic, political and cultural—make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at
Application Review Date
The First Review Date for this job is: April 16, 2019.
Position will remain open until filled.
Departmental Overview
The Kavli Energy NanoScience Institute (ENSI) was established by the Kavli Foundation, at the University of California, Berkeley, and the Lawrence Berkeley National Laboratory (Berkeley Lab) to explore the basic science of how to capture and channel energy on the molecular or nanoscale and use this information to discover new ways of generating energy for human use. Kavli ENSI scientists explore fundamental issues in energy science, using cuttingedge tools and techniques developed to study and manipulate nanomaterials – stuff with dimensions 1,000 times smaller than the width of a human hair – to understand how solar, heat and vibrational energy are captured and converted into useful work by plants and animals or novel materials.

Scientists at Kavli ENSI will look beyond today’s energy conversion approaches to explore unusual avenues found in biological systems and to build entirely new hybrid or completely artificial systems. For example, Kavli ENSI scientists plan to explore how plant pigments capture energy from the sun and transport it for chemical storage, and how the body’s molecular motors convert chemical energy into motion inside a cell. Meanwhile, other scientists and engineers plan to build nanodevices that mimic and improve on nature’s tricks, using materials ranging from graphene and metal oxide frameworks to nanowires and nanolasers.
This position will work closely with the Kavli ENSI Program Manager to provide substantially important administrative and tactical business operations support to the Kavli ENSI.

The job encompasses project coordination, conference and meeting coordination, web design; and the necessary integration with other groups within the unit to provide a finished product to the scientific staff and outside organizations.

  • Partner with Program Manager to provide advanced level administrative support to the Kavli ENSI.
  • Coordinate logistics of conferences, workshops and seminars that may include attendees from other academic institutions.
  • Interact professionally with other departments and group leaders to accomplish specific projects in an effective manner by clearly communicating knowledgeable and reliable information.
  • Maintain and develop website to create clear, informative, accurate and functional website that aligns with the Institute’s brand, management directives and client objectives.
  • Plan, organize and manage faculty/students meetings and strategic visits of high-level dignitaries from academic and industry leaders. Develop meeting/visit agendas by consulting with Program Manager.
  • Conceptualize and design artwork for a broad range of clients under minimum direction, as well as publications and printed materials. Take responsibility for assigned projects, so that all schedules and deadlines are met.
Required Qualifications
  • Bachelor's degree and/or equivalent training/experience.
  • Demonstrated flexibility in organization of workflow and adaptability to changing tasks.
  • Demonstrated ability to prioritize own work and multitask.
  • Demonstrated excellent organizational skills.
  • Demonstrated ability to take initiative and ownership of projects.
  • Excellent oral and written communication skills.
  • Mature judgment required to interact effectively with a broad range of people, including faculty and administrative staff, individually and in groups.
  • Able to work independently or as a team member on special projects.
  • Detail oriented with ability to multitask efficiently.
  • Demonstrated problem solving skills and ability to analyze data/problems and provide solutions.
  • Demonstrated comprehensive knowledge of various software programs used to create websites, publications and graphics.
  • Familiarity with higher education context.
  • Advanced skills and expertise in standard computer applications including word processing, database and spreadsheet management, online calendar management, email systems and website management.
  • Proficient knowledge and experience with Mac and PC platforms; MS Office Suite and Adobe Creative Suite.
Preferred Qualifications
  • Minimum of two years of related significant experience.
Salary & Benefits
Hourly Salary Range: $21.70 - $33.09

For information on the comprehensive benefits package offered by the University visit:
How to Apply
Please submit your cover letter and resume as a single attachment when applying.
Other Information
This is a one year, 20 hour per week contract position.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see: