Billing Coordinator

HKS, Inc. - Dallas, TX (30+ days ago)

HKS is a team of more than 1,400 architects, interior designers, urban designers, scientists, artists, anthropologists and other professionals working together across industries and across the globe to create places that delight, heal and stimulate peak performance. We have nurtured a culture of extraordinary people with curious and creative minds who are passionate about delivering elegant solutions that solve our clients’ challenges. Our research teams dig deep to discover processes and ideas that improve outcomes-then they share them freely for everyone’s benefit. In all we do, we are mindful of the fragility of all life and of the planet.

Interested in contributing to the success and profitability of exciting projects at a leading architectural design firm? HKS is seeking individuals who are committed to supporting Project Managers and the Accounting team to cultivate a positive teamwork environment, fostering constructive relationships globally across offices and departments.

The Billing Coordinator is responsible for ensuring accurate entry and maintenance of project information into the accounting system by reading and interpreting contracts. Working closely with Clients to understand project requirements, coordinating with consultants, and developing strong relationships with Project Managers to gain trust and understanding of expectations is key to being successful in this position.

Enter project information into the accounting system based on contracts and Project Manager/Client preferences
Request contracts, job cost budgets, fee breakouts, authorizations to proceed, ect., as necessary
Maintain, track and update project-related records, including contracts, change orders and additional services
Review labor and expenses posted to projects, questioning and transferring when necessary
Review and process consultant invoices, rejecting and requesting revised invoices as needed
Create and submit invoices for projects
Coordinate and communicate with Project Managers, Clients and Consultants to ensure accurate billing
Create and submit special reporting, invoice templates, lien waivers, etc., as required
Perform collections on outstanding invoices
Analyze unbilled detail to reduce WIP
Reconcile fees and investigate discrepancies as needed
Process invoice adjustments/credits and facilitate the write-off process for old outstanding invoices to minimize uncollectable A/R
Close out projects upon completion
Compile information for internal and external auditors, as required
Bachelor’s degree in Accounting, Finance, or an equivalent combination of education and experience
Typically 2+ years of general accounting experience preferred
Experience in Microsoft Excel, Outlook and Word required
Deltek Vision experience preferred
Previous project billing and/or industry experience a plus
Effective communication (both oral and written), organization and interpersonal skills
Strong work ethic and eagerness to produce high quality results
Must be a self-starter and willing to learn and grow within the position
Ability to work independently, as well as part of a team
Ability to prioritize and multi-task
High level of professionalism and standards


HKS is an EEO/AA Employer: M/F/Disabled/Veteran