Victim Witness Assistant

Dakota County - Hastings, MN (30+ days ago)3.6


VICTIM WITNESS ASSISTANT - Job # 60170.18.001
POSTING TYPE: Open-competitive
DEPARTMENT: County Attorney
HOURS: Full-time
PREFERRED HIRING RANGE: $42,029 - 47,283/year (105 Grade Level)
SALARY RANGE: $42,029 - 65,670/year
LOCATION: Judicial Center, Hastings
UNION: None
CLOSE DATE: 4:30 p.m. on Friday, April 20, 2018

Dakota County offers rewarding career opportunities that make a real difference in people's lives. From maintaining roads to maintaining property records, protecting the environment to protecting our children's health, finding homes for those in need to finding justice for crime victims - the work we do touches the lives of each of our residents every day. We're proud of what we do. You can be too. Join our team of nearly 1,800 and launch a career where you can truly "Be More."

We offer more than just careers that make a difference; we also offer competitive benefits, work life balance, and convenient work locations. Will you be the next person to join us at Dakota County?

The Victim Witness Assistant is responsible to assist and support witnesses and victims by providing explanation of the court processes, victim's rights and case dispositions. Additionally, they coordinate legal support services for prosecutors with trial preparation and witness management. MINIMUM QUALIFICATIONS
· Three years office support experience, one year of which must be from a legal office or courts setting.
OR
· One year technical degree ands two year office support experience, one year of the experience must be within a legal office or courts setting.
OR
· An equivalent combination of education and experience to total three years. Combination must include at least one year of work experience within a legal office or courts setting.

Preferred Qualifications
· Direct work experience providing services and support to crime victims and witnesses.
· Experience with adult and juvenile justice systems.
· Experience with court rules, practices, and procedures.

DUTIES & RESPONSIBILITIES
These examples do not include all possible tasks in this work and do not limit the assignment of related tasks in any position of this classification. Regular attendance according to the position's management approved work schedule is required for all positions.

1. Prepare letters to crime victims advising them of the prosecution, their rights as victims and explaining the criminal and juvenile justice system.
2. Prepare witness lists, subpoenas and letters for court hearings, grand juries, conflict cases from other counties, and any other hearings requiring witness testimony.
3. Responding to inquiries from victims, witnesses, public, community agencies, and criminal justice system personnel; retrieve information from county prosecutor's database system, courts, corrections, other county departments or community agencies and follow-up on research done in case files to respond to the caller; and assist victims and witnesses with the completion of forms to request restitution.
4. Assist witnesses during trials or other hearings to include arranging transportation to court; complete witness certificates for fees and other reimbursements; explain courtroom procedures; provide general instructions on testifying; monitor court progress to bring witnesses to the courtroom when needed; monitor sequestration orders; consult with prosecutors regarding daily schedule and special instructions to be relayed to witnesses; accompany witnesses to court for support if needed; and resolve witnesses' concerns
5. Complete and file forms on behalf of victims and witnesses such as Notice of Release, Requests for Police Reports, portions of Reparations Claims, Reimbursements, and Witness Fees.
6. Contact victims and witnesses by phone to advise of court dates and changes in court dates; draft letters to victims and witnesses regarding court dates when they cannot be reached by phone.
7. Screen Request for Restitution forms for sufficiency, supporting documentation, and applicability to charged offense(s), contact victims when necessary to revise or provide additional information.
8. Update office database to ensure accuracy of victim and witness information.
9. Perform other administrative tasks as assigned.
10. Attend and participate in staff meetings.

ESSENTIAL JOB FUNCTIONS: Duties 1-10 are essential functions. KNOWLEDGE, SKILLS & ABILITIES AND WORK ENVIRONMENT
· Knowledge of adult and juvenile justice systems.
· Knowledge of court rules, practices, and procedures.
· Knowledge of subpoenas and service of process.
· Knowledge of Data Practices Act.
· Knowledge of and ability to operate computer equipment and software to effectively complete assigned tasks.
· Ability to communicate effectively both orally and in writing.
· Ability to apply crisis intervention skills using compassion, patience and diplomacy.
· Ability to engage in independent decision-making and problem solving.
· Ability to work under pressure and handle multiple tasks simultaneously.

WORK ENVIRONMENT: Work is performed within a County office building. Lifting requirement of up to 20 pounds on an occasional basis. Equipment used may include, but is not limited to computer, printer, scanner, multi-function equipment, calculator, telephone.

SELECTION PROCESS: The examination/selection process for this classification will consist of a rating of your training and experience from the application materials submitted. The top scoring candidates will be forwarded to the hiring department for further consideration.