Administrative Assistant

Swisslog - Schaumburg, IL

We shape the future of intralogistics with robotic, data-driven and flexible automated solutions that achieve exceptional value for our customers. Swisslog helps forward-thinking companies optimize the performance of their warehouses and distribution centers with future-ready automation systems and software. Our integrated offering includes consulting, system design and implementation, and lifetime customer support in more than 50 countries. Swisslog is a member of the KUKA Group, a leading global supplier of intelligent automation solutions with more than 14,000 employees worldwide.
Swisslog designs, develops and delivers best-in-class automation solutions for forward-thinking hospitals, warehouses and distribution centers. We offer integrated systems and services from a single source – from consulting to design, implementation and lifetime customer service. Behind the company’s success are 2 300 employees worldwide, supporting customers in more than 50 countries.
The Healthcare Solutions portfolio comprises automated material handling and drug management systems for hospital facilities that increase efficiency and enhance the patient experience in forward-thinking hospitals. Swisslog automated material handling solutions provide quick, flexible and safe transportation of medications, specimens and basic supplies throughout hospitals and across medical center campuses, while its medication management solutions address packaging, labeling, storage and dispensing for inpatient and outpatient pharmacies.
The Administrative Assistant/Project Administrator will handle basic office management functions (coding general office billing, ordering office supplies, organizing meetings and company events, etc.), as well as support the project management team with data entry, compiling of project submittal and close out packages, minor project communications, report generation and compiling, and other tasks as needed.

General office duties including but not limited to: invoice processing, office supply ordering, organizing of internal/external meetings and company events.
Support of project management team located in Chicago, Philadelphia, and Denver with the compilation of project submittal and close out packages as well as minor communications as needed.
Data entry of new project bookings into SmartSheet, SmartBid and Newforma software platforms.
Take meeting minutes as needed on conference calls and/or in person meetings as required.
Generate daily, weekly, monthly reporting (and compile) as needed for the director of project management and project managers.
Performs other duties, as assigned.

YOUR PROFILE:Minimum Qualifications:
A minimum of 2 years of general office experience.
Experience working with MS Office (primarily Word, Excel, & Outlook)
Associates degree

Desirable but not Essential:
Previous experience working for a general contractor and/or mechanical subcontractor.
Previous experience working with SAP, SmartBid, Smartsheet, Bluebeam, and/or Newforma applications.

Swisslog offers challenging work in a globally networked environment as well as competitive base salary, comprehensive benefits including health/dental and above-market 401K!

Swisslog is an EEO Employer, Females/Minority/Veterans/Disabled/Sexual Orientation/Gender Identity

Swisslog’s FMLA policy can be found at:

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. If you require reasonable accommodation to complete the application or to perform your job, please contact Human Resources at
Paige Truitt
Talent Acquisition Coordinator