Full Job Description
BUSINESS MANAGER - COLLEGE
Olive-Harvey College is looking for a Business Manager to manage the day-to-day operations of the Business Office. Reporting to the Vice President of Finance Operations, this position assists in protecting the financial integrity of the College by carefully monitoring the business processes and ensuring adherence to established policies and procedures.
DUTIES & RESPONSIBILITIES:
Monitors College operating budget and manages accounting procedures, financial systems, and internal control mechanisms. Ensures all transactions are properly posted.
Oversees campus payroll processing, reconciliation, and corrections.
Directs staff in tracking, verifying and reconciling grant contract funds, deposits, donations, and other underwriting activities.
Reviews accounting records to ensure expenditures are posted to appropriate categories. Ensures that corrections are posted in a timely manner.
Oversees cash management for the college, including cashiering functions in the business office, such as student payments and bank deposits.
Provides financial reports of student payments, bank deposits, grant funds expended, vendor payments and other transactions.
Schedules and supervises the work flow of department staff. Supervises support staff responsible for resolving vendor and customer service issues. Ensures completeness and accuracy of this information. Interviews and recommends hire, discipline, and termination of all staff.
Reviews purchasing transactions to ensure compliance with state, federal, and District policies and procedures.
Interprets and communicates purchasing procedures to departments and staff. Assists departments initiating requisitions and purchase orders and works with Procurement Services to resolve problems with orders.
Bachelor’s Degree in Business Administration or a related field supplemented by 3-5 years of experience in the operation of business and financial affairs in higher education or an equivalent combination of education and experience is required. MBA preferred.
Minimum 1 year experience in managing state and federal grants.
Three years supervisory experience.
Must have demonstrated knowledge and a proven track record in fiscal planning and management. Must be self-directed, innovative and able to assess current operations in an effort to develop practical action solutions and improvements.
Must have knowledge of budget and financial planning. Must have knowledge of budgeting and accounting procedures. Must have knowledge of report analysis and preparation.
Must possess excellent written and verbal communication skills.
Must be computer proficient with knowledge of a variety of software programs.
Must be able to work well within a culturally diverse environment with the ability to handle all situations with tact and diplomacy.
Must be able to work on a variety of projects and meet deadlines. Must be able to operate within a complex organization. Must be able to work independently and as part of a team.
WE OFFER: Excellent health and welfare benefit package and long-term savings and investment programs including 403(b) & 457(b) Investment Plans and a pension plan with the State University Retirement System (SURS) Plan. Generous vacation, holiday, personal and sick days, and tuition reimbursement. For a more detailed overview of benefits, please visit the benefits page of our website.
Chicago residency is required for all full-time employees within 6 months of hire.
We are an equal opportunity and affirmative action employer.
Thank you for your interest in City Colleges of Chicago!