COSS County Administrative Assistant

North Carolina State University - Smithfield, NC4.2

North Carolina Cooperative Extension gives our residents easy access to the resources and expertise of NC State University and NC A&T State University. Through educational programs, publications, and events, Cooperative Extension field faculty deliver unbiased, research-based information to North Carolina citizens. Our mission is to partner with communities to deliver education and technology that enrich the lives, land and economy of North Carolinians. The County Extension Administrative Assistant is a member of the staff of North Carolina Cooperative Extension at the county level.

Johnston County is located in central North Carolina along the fall line between the coastal plain and the piedmont. Johnston is one of the fastest growing counties in the state with areas adjacent to Wake County experiencing rapid development and very rural agricultural areas to the south and east. The Johnston County Extension Center is housed within the Johnston County Agricultural Center in Smithfield, NC. The extension staff is a high performing team with close connections to the people of Johnston County, especially as it relates to the core extension program areas of agriculture, food, and 4-H youth development.

For more information about NCCE Johnston County Center and Johnston County see: &

Essential Job Duties
The County Administrative Assistant is a member of the staff of the North Carolina Cooperative Extension (NCCE). The County Administrative Assistant’s primary responsibility is to provide support to the County Extension Director and other staff as assigned. The County Administrative Assistant cooperates with colleagues in the NCCE and county leaders in performing assigned responsibilities. The performance of assigned responsibility is governed by the philosophy, objectives, policies, and procedures of the NCCE.

Other Work/Responsibilities
The County Administrative Assistant position provides office support and leadership, under supervision, to the Extension staff and does related work as required to support educational programs in a variety of areas.

The COSS County Extension Administrative Assistant will assist with and monitor the budget, pay bills, maintain records, and create educational materials. This position provides administrative support for the County Extension Director.

The County Administrative Assistant will be the manager of the Johnston County Agriculture Center Auditorium. The auditorium is rented frequently and is a facility that is used by the partners of Johnston County, including businesses and non-profits.

Minimum Experience/Education
Graduation from high school and two years of related experience; or graduation from a two-year secretarial science or business administration program and one year related experience

Departmental Required Skills
Mastery of computer applications is required including Word, and Excel, and must have a willingness to learn new relevant software programs as they become essential.

Must be highly motivated and have strong organizational skills and the ability to prioritize.

Should possess strong written and oral communication skills.

Must be able to maintain confidentiality, especially as it relates to personnel issues.

Must have effective time management skills and have proficient writing and oral skills.

Preferred Experience, Skills, Training/Education
An Associate’s Degree in a business related field and office experience is preferred.

Accounting experience preferred including budget monitoring and analysis and accounting process skills.

Customer service skills and the ability to interface with other agencies.

Human resource skills to assist with interview, hire and training processes.

Required License or Certification
Valid driver’s license and reliable, personal transportation required.

In order to operate a state vehicle, a valid NC driver’s license is required within 60 days of hire and must be maintained.

Special Instructions
Job Open Date 04/18/2019
Must Be Open Until

Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time. 04/25/2019
Is this position partially or fully funded on ARRA stimulus monies? No
Proposed Hire Date
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.