POSITION PURPOSE (What this position is responsible for accomplishing)
As members of the Ontic Adoptions/Programs Department, Project Coordinators work with other department members to coordinate product adoptions and selected production activities in support of company objectives. Project Coordinators assist Program Managers and are responsible for achieving assigned project related activities (internal and external) in support of project scope, schedule, quality and financial objectives. They may be involved in transferring information, transferring physical assets, obtaining necessary approvals, and in some cases, manufacturing the initial lots of high priority products.
Project Coordinators perform a variety of administrative and analytical functions in support of projects. They typically coordinate small projects, or small portions or phases of larger projects. These assignments typically have minor external and internal impacts on Ontic’s business position. Project Coordinators exercise judgment within agreed upon limitations and take action based on knowledge of the organization and its policies. Project Coordinators may also coordinate some on-going operations as assigned.
ESSENTIAL FUNCTIONS AND BASIC DUTIES FOR THIS JOB
Project Coordinators have the following key tasks and responsibilities:
Organize and streamline department forms, records, and processes
Maintain and control confidential files and records
Administratively support the department, including meeting preparations, research, securing requested information and compiling reports and studies
Handle requests for information, by self-initiative or routing to the appropriate person
Assist in documenting and refining initial project plans and schedules
Participate as assigned in project management processes, including project integration, tracking, coordination, communications, reporting, scope control, financial/resource control, and risk management activities
Coordinate on-going operations as assigned
Continuous improvement of own work processes
Other tasks as may be assigned by management
This position requires an associate level degree or higher in a technical or business field; and 1 to 5 years of experience in business or technical environments, preferably including work on projects. A bachelor’s degree is preferred. A background in aerospace manufacturing is desirable.
Project Coordinators should have a working knowledge of project management tools. They should have good proficiency in Microsoft Project or a similar application, and in basic Microsoft Office.
Project Coordinators should have following general abilities, knowledge, and skills:
Driving for results in assigned tasks
Basic problem solving at the tactical level (analyzing, investigating and following up)
Communicating (expressing; listening)
Establishing effective relationships with the wide spectrum of team members and stakeholders
Negotiating with team members on tasks and schedules
Diligence and attention to detail
Organizing and coordinating