Assistant Recreation Services Coordinator

City of Orange, CA - Orange, CA (30+ days ago)


IMPORTANT INFORMATION:
This recruitment will close without notice once 100 applications have been received, or on August 6th, 2018 - whichever occurs first. APPLY TODAY!

Qualified applicants will have a clean driving record.
Submission of a 10-year driving record printout will be required at a later date as part of the application screening process.

The current vacancy is a part-time position (35 hours/week plus benefits) in the following section of the Community Services Department:
Evening/Weekend Programs & the Sports Center at Grijalva Park

Must be available to work mornings, evenings & weekends.
Schedule may vary to meet program and facility needs.

DEFINITION

Under general supervision, assists in planning, organizing, implementing, and providing direction and oversight for one or more recreation programs and/or facilities; oversees programs which may include: youth programs, aquatics, youth and adult sports, summer programs, special interest classes, and community events; monitors recreation and sports facilities, including swimming pool and recreation centers; provides administrative support and program assistance to the Recreation Services Coordinator; fosters cooperative working relationships with various public and private groups; and performs related work as required.
Examples of Duties
Management reserves the rights to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Participates in the development and implementation of goals, objectives, policies, and priorities for assigned services and programs; identifies resource needs; recommends and implements policies and procedures, including standard operating procedures for assigned programs and facilities.

Supervises and monitors one or more recreation programs, activities, and/or systems at one or multiple parks and facilities; establishes schedules and methods for providing community and recreation services; orders supplies and materials for projects and activities; recommends improvements or modifications.

Monitors the day-to-day operations of one or more recreation programs and/or facilities, including those during non-standard work hours with little or no supervision.

Assists in the recruitment and selection of staff and provides recommendations; provides supervision, training, orientation, and guidance to assigned staff; prepares weekly and daily schedules; provides input and provides documentation for performance evaluations.

Acts as a representative to patrons and residents regarding questions, problems, concerns, and activities in the provision of recreation program and park operations, activities, and services.

Travels to assigned City parks and facilities to monitor program activities, staff, and general use.

Monitors the proper and safe use of program facilities and equipment by the general public; patrols recreational facilities to ensure adherence to rules and ordinances; interprets and applies policies, procedures, laws, codes, and regulations; assists in education about the enforcement of rules and regulations.

Creates marketing materials for recreational programs, including developing and preparing brochures, flyers, newsletters, and other materials; maintains and updates informational kiosks and websites as needed.

Administers and trains staff in the use of the automated program for registrations and program fees; oversees rental and registration activities and ensures accurate record keeping for program receipts.

Maintains accurate records of services and activities, including recreation schedules, staff-time program participation, contract programs, accidents, and vandalism.

Performs other duties as assigned.
Typical Qualifications

Knowledge of:
Basic principles of employee and volunteer supervision and training.

Principles, practices, and service delivery needs related to the program area(s) to which assigned.

Procedures for planning, implementing, and maintaining a variety of recreation and leisure activities, programs, and basic maintenance practices.

Principles and practices of recreation program development, basic maintenance practices, implementation, review, and evaluation.

Recreational, cultural, age-specific, and social needs of the community.

Applicable Federal, State, and local laws, regulations, codes, and guidelines related to the program area(s) and facilities to which assigned.

Principles and practices of program administration, including budgeting, purchasing, and basic supervision.

Recreation site management and oversight.

Applicable safety precautions and procedures related to the program area(s) and facilities to which assigned - including driving rules and practices.

Principles and practices of basic public relations techniques.

Modern office practices, methods, computer equipment and computer applications.

English usage, spelling, vocabulary, grammar, and punctuation.

Techniques for effectively dealing with individuals of various ages, various socio-economic and ethnic groups, and effectively representing the City in contact with the public.

Techniques for providing a high level of customer service by effectively dealing with the public, vendors, approved youth sport groups, contractors, and City staff.

Ability to:
Oversee and review recreation program operations and activities, as well as staff, contractors, approved youth sports groups and volunteers.

Plan and prepare recreation activity schedules, staffing schedules, and other related program materials.

Understand the organization and operation of recreation programs and facilities necessary to assume assigned responsibilities.

Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards.

Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.

Handle medical emergencies and injuries in a calm and effective manner.

Recommend and administer program and project budgets after approval.

Prepare clear and concise, correspondence and other written materials.

Operate modern office equipment including computer equipment and software programs.

Make accurate business arithmetic and statistical computations; accurately process cash transactions.

Maintain and input accurate logs, records, and basic written records of work performed.

Use English effectively to communicate in person, over the telephone, and in writing.

Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.

Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Work evening, weekends, and holidays as needed, as well as during regular City business hours.

Education and Experience:
Completion of the 12th grade, or equivalent, is required. Completion of a two (2) year degree, or equivalent, from an accredited educational institution with major coursework in recreation or a related field is required.

One (1) year of work experience equivalent to that of Recreation Services Activity Specialist at the City of Orange (which includes planning, implementation and oversight of recreation programming, activities, and/or services, and includes the coordination of the work of temporary/seasonal staff and volunteers) is required.

A combination of at least one (1) year of paid work experience providing customer service, and at least one (1) year of paid custodial and/or maintenance work experience is highly desirable.

Licenses and Certifications:
Valid California Driver License, auto insurance, and good a driving record are required.
Supplemental Information

Physical Demands:
Must possess the physical stamina to lift and move tables and chairs, arrange facilities for community events and/or meetings. Must possess mobility to work in a standard office and/or recreational facility setting and use standard office and/or recreation equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, climb, and walk on uneven surfaces to participate in recreational activities; and push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push and pull materials and objects weighing up to 50 pounds.

Environmental Elements:
Employees may work in the field and are occasionally exposed to loud noise levels, cold and/or hot temperatures, vibration, confining workspace, chemicals, mechanical and/or electrical hazards. Incumbents may be exposed to blood and body fluids rendering First Aid and CPR are required to wear appropriate attire for the recreation activity to which they are assigned. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Working Conditions:
May be required to work a varied schedule of hours, which may include early mornings, evenings, weekends, and holidays, at a variety of City facilities.

Please Note:
All applicants must undergo a thorough background investigation which includes, but is not limited to, a criminal history check, LiveScan Fingerprinting, driving record review, prior employment verification, drug screen and physical.