The Project Coordinator assists with the everyday activities of several Project Managers including timely and accurate completion of all administrative tasks pertaining to various construction projects.
Types/processes, maintains, and updates records of all correspondences, submittals, change orders, RFI’s, MBE/WBE participation, purchase orders, subcontracts and/or any other items.
Reviews and distributes incoming mail pertaining to various Project Managers and construction projects.
Constructs, organizes, and maintains an accurate and efficient filing system for all clerical items pertaining to various Project Managers and construction projects (includes electronic filing).
Greets and routes visitors throughout the building.
Types, faxes, phones, emails, logs, and organizes any and all items pertaining to construction projects.
Assists Project Managers with start-up and close-outs of all projects.
Assists with the overall organization of all archived items.
Assists with the coordination of all items pertaining to project turnover, progression, and closeout meetings
Takes meeting minutes when necessary.
Submits monthly work reports to supervisor by the 15th of every month.
Assists receptionist when needed.
Ensures excellent communication between all departments throughout the Tomko facilities.
Enforces and abides by all Tomko policies and procedures.
Performs miscellaneous job-related duties as assigned.
Minimum of 2 years’ experience directly related to the duties and responsibilities specified above and/or ability to learn.
Basic knowledge of construction plans and specifications.
Excellent oral, written, and presentation skills.
Ability to multitask in a fast-paced environment and act with a sense of urgency.
Intermediate knowledge of Microsoft Word and Excel.
Sufficient knowledge of mathematics including the ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals.
Ability to compute and interpret charts and graphs.
Ability to schedule and prioritize all work assignments.
Strong interpersonal and communication skills and the ability to work effectively with a wide range of diverse individuals.
Ability to enforce and abide by all Tomko policies and procedures.
This position has no supervisory responsibility.
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
Light physical effort, requires handling of average-weight objects up to 15 pounds and some standing and walking.
Expected Hours of Work:
This is a full-time position. Days and hours of work are Monday through Friday 7:30AM-4:00PM. Occasional evening and weekend work may be required as job duties demand, with prior overtime authorization.
Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required for this job. Duties, responsibilities, and activities may change at any time with or without notice.
W.G. Tomko, Inc. is an Equal Opportunity Employer.