Full Job Description
Job Number: 346677
Description
DEPARTMENT OF PROCUREMENT SERVICES
BID/JOB ANNOUNCEMENT
These positions are open to the general public and to all current city employees covered under the terms of the City's collective bargaining agreement with the AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES (AFSCME) –(BARGAINING UNIT #01, 03, 04, 05)
IF YOU ARE A CURRENT CITY EMPLOYEE AND WANT TO EXERCISE YOUR CONTRACTUAL RIGHTS TO BID, YOU MUST APPLY ON THE BID ONLY SITE AT: www.chicago.gov/CAREERS(Once the website opens, scroll down, and click on the button titled “Bid Opportunities.”)IN ADDITION, YOU MUST CHECK THE BOX ON THE CAREERS APPLICATION TITLED "ALREADY EMPLOYED BY THIS COMPANY", CORRECTLY ENTER YOUR EMPLOYEE ID, AND SELECT THE CORRECT BARGAINING UNIT.
YOU MUST USE THE EMPLOYEE NUMBER FOUND ON THE UPPER LEFT-HAND CORNER OF YOUR PAYCHECK STUB LABELED “PAYEE/EMPLOYEE NUMBER.” (NO OTHER FORMAT OR SYSTEM CAN BE USED TO OBTAIN YOUR EMPLOYEE NUMBER).
FAILURE TO CHECK THE “ALREADY EMPLOYED BY THIS COMPANY” BOX, ENTER YOUR EMPLOYEE ID, AND SELECT THE CORRECT BARGAINING UNIT WILL RESULT IN A REJECTED BID APPLICATION.
VACANCIES: 1
Under general supervision, the class is assigned to the Department of Procurement Services responsible for coordinating and enforcing the city's competitive bid procurement process for operating departments, and performs related duties as required.
ESSENTIAL DUTIES:
Reviews and clarifies detailed specifications submitted by operating departments to ensure completeness and compliance with the city’s procurement standards for the purchase of goods (e.g., commodities, materials, equipment)
Reviews checklists completed by staff in user departments and completes required portions for the Department of Procurement Services
Verifies the validity of supplemental documentation and attaches to contract packages for further review and approval
Advises and provides technical assistance to staff in operating departments on the city’s procurement processes and procedures
Prepares documentation for the advertisement and solicitation of bids from prospective vendors in designated newspapers and periodicals
Calculates bid tabulations and make recommendations for the selection of the lowest bidder
Reviews and approves contract modifications and prepares addendums in order to notify prospective bidders of changes
Schedules and facilitates pre-bid and post-bid conferences, as required
Maintains copies of contract documentation and forwards for imaging and recordkeeping purposes
Prepares cost savings and activity reports including recommendations for contract approval
NOTE: The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class.
Location: 121 N. LaSalle, 8th Floor
Hours: 8:30 a.m. to 4:30 p.m.
THIS POSITION IS IN THE CAREER SERVICE
Qualifications
Graduation from an accredited college or university with a Bachelor's degree, plus three years of work experience in the procurement of supplies, equipment or services, or an equivalent combination of education, training and experience
Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.
Education & Employment Verification
Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.
NOTE: You must provide your transcripts or diploma, professional license, or training certificates at time of processing, if applicable. You must also provide your valid U.S. driver's license at time of processing.
NOTE: To be considered for this position you must provide information about your educational background and your work experience. You must include job titles, dates of employment, and specific job duties. (If you are a current City employee, Acting Up cannot be considered.) If you fail to provide this information at the time you submit your application, it will be incomplete, and you will not be considered for this position. There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.
SELECTION REQUIREMENTS
This position requires applicants to complete an interview which will include a written exercise and/or a skills assessment test as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.
Preference will be given to candidates possessing the following:
Three (3) years of work experience in procurement
Proficiency in Microsoft Suite
Previous knowledge of procurement
Previous experience coordinating multiple projects
Previous experience with state/federal grant funded bids and contracts
Previous experience working in a fast-paced environment
VETERANS PREFERENCE NOTE: The City of Chicago offers Veterans Preference to both current, active military personnel AND military personnel who have served in the Armed Forces of the United States and have received an honorable or general discharge. Eligible candidates must have at least six months of active duty documented. In order to receive the veteran’s preference, candidates need to indicate whether or not they are a veteran by answering “yes” or “no” to the question on the online application that asks, “Are you currently serving on active duty for at least six months in the Armed Forces of the United States OR have you served in the Armed Forces of the United States on active duty for at least six months and received an honorable or general discharge?” In addition, you must attach documentation to verify your military service. For veterans, you must attach a copy of your DD214 (Member Copy-4) to your online application which includes character of service status OR a letter from the United States Veterans Administration on official stationery stating dates of service and character of service. For active military personnel, you must attach a letter from your Commanding Officer on official stationery verifying your active duty, length of service, and character of service in the Armed Forces of the United States AND a copy of your military ID to your online application. Failure to answer the question and attach the required documentation will result in you not being considered for the Veterans Preference.
Evaluation
Your initial evaluation will be based on information provided on the application form and documents submitted with the application. Applications must be submitted by the individual applicant. No second party applications will be accepted.
Residency Requirement
All employees of the City of Chicago must be actual residents of the City of Chicago as outlined in 2-152-050 of the City of Chicago Municipal Code. Proof of residency will be required.
If you would like to request a reasonable accommodation due to disability or pregnancy in order to participate in the application process, please contact the City of Chicago, Department of Human Resources, at 312-744-4976 (voice) or 312-744-5035 (TTY). Please be prepared to provide information in support of your reasonable accommodation request.
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer
Please note, all positions with the City of Chicago close promptly at 11:59 pm C.S.T. Applications for this position will be accepted until 11:59 pm CST on March 11, 2021. No exceptions will be made.
City of Chicago
Lori Lightfoot, Mayor
Job Posting: Feb 25, 2021, 9:38:33 AM | Closing Date (Period for Applying) - External: Mar 11, 2021, 11:59:00 PM
Salary: $69,888 Pay Basis:Yearly