Administrative Assistant

LOCKHEED MARTIN CORPORATION - Bethesda, MD4.1

Full-time
This administrative assistant position provides a full range of administrative duties in support of and reporting directly to the Director of Tax Administration.
Typical duties or assignments may include but are not limited to:
  • Maintaining leader's Outlook Calendar to ensure efficiency and optimal use of leader's time. Managing leader's schedule to de-conflict and help prioritize meetings based on program and business needs.
  • Screening visitors to verify identity, control interruptions, and preserve leader's schedule.
  • Arranging meetings – amenities, equipment and logistics; provides meeting back-up data as needed. If required, arranges for catering needs.
  • Arranging all travel and accommodations.
  • Interfacing with program management and high-level customers. Partners and coordinates with Program, Line of Business and other Administrative Teams; proactively collaborates with a highly motivated, team oriented, and can-do spirit.
  • Demonstrates initiative, discretion and tact in managing email, telephone calls and other requests. Ensures all correspondence is accurate, complete and properly handled.
  • Utilizes computer and standard desktop software to access LM systems, compose correspondence, memos, reports, create spreadsheets and presentation charts; ensures finished documents are proofread; answers questions relating to office operations and established policies and procedures.
  • Assures administrative detail on all projects: updates and statuses delegated tasks to ensure progress to deadlines. Pursues opportunities to change or lean-out processes/approaches.
  • Performs additional special assignments as required in support of the business rhythm.
  • Supports all aspects of the Tax Administration group's administrative needs.
Basic Qualifications:
  • Multi-tasks effectively in a fast-paced and dynamic work environment.
  • Effective interpersonal skills, both oral and written, and the ability to work well with all levels of internal management and staff, as well as external customers, clients and vendors.
  • Intermediate proficiency in Microsoft Office Applications (Outlook, Word, Excel, Power Point and Access).
  • Ability to coordinate complex travel arrangements, populate and reconcile expense reports.
  • Ability to handle confidential and sensitive information with the utmost discretion.
  • Project planning/management skills and project coordination experience.
  • Self-starter who can independently accomplish tasks; is proactive, flexible and takes initiative.
Desired Skills:
  • Working knowledge of Lockheed Martin (LM) policies and procedures
  • Working knowledge of the Aero & Defense Industry
  • Internet research skills at an advanced level of administrative competency
  • Working knowledge of SharePoint
BASIC QUALIFICATIONS:
  • Multi-tasks effectively in a fast-paced and dynamic work environment.
  • Effective interpersonal skills, both oral and written, and the ability to work well with all levels of internal management and staff, as well as external customers, clients and vendors.
  • Intermediate proficiency in Microsoft Office Applications (Outlook, Word, Excel, Power Point and Access).
  • Ability to coordinate complex travel arrangements, populate and reconcile expense reports.
  • Ability to handle confidential and sensitive information with the utmost discretion.
  • Project planning/management skills and project coordination experience.
  • Self-starter who can independently accomplish tasks; is proactive, flexible and takes initiative.
Lockheed Martin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
As a leading technology innovation company, Lockheed Martin’s vast team works with partners around the world to bring proven performance to our customers’ toughest challenges. Lockheed Martin has employees based in many states throughout the U.S., and Internationally, with business locations in many nations and territories.

Join us at Lockheed Martin, where we’re engineering a better tomorrow.