Human Resources Administrator

Washington State Department of Corrections - Tumwater, WA3.5

30+ days ago
Human Resources Division, Office of the Secretary
Department of Corrections Headquarters
Tumwater, WA

The Department of Corrections is seeking an experienced and passionate individual to take on the dynamic role of Human Resources Administrator.

Our mission at the Department of Corrections (DOC) is to 'improve public safety'. We recognize that staff are our greatest asset, and the efforts of our dedicated workforce have garnered national recognition! With a multitude of innovative sustainability programs, and evidence-based practices used to reduce recidivism, Washington State is highly regarded as a strong leader in the field of Corrections.

The Department of Corrections' Human Resources Division is charged with providing HR services to one of the largest Washington State organizations as we currently employ more than 8,500 dedicated professionals working in a vast and varied range of career fields. The HR Administrator provides leadership and direction for human resource operations statewide which include:
Classification and Compensation
Data and Reporting
Policy Development
Position Management
Salary Administration

The individual in this role will also be responsible for:
Washington Management Service (WMS) and Exempt Salary Administration
Washington General Service (WGS) allocation processes delegated by the Office of Financial Management-State Human Resources
Ensuring compliance with the Fair Labor Standards Act

"A diverse organizational culture that promotes an engaged, inspired, and innovative workforce" is the Human Resources vision at DOC. To that end, we support and encourage excellence, ingenuity, and continuous improvement. If you share those ideals and have expert knowledge in contemporary HR management principles, then we invite you to apply for this exciting career advancement opportunity!

To be considered, please click "Apply" and attach the following to your online application:
A chronological Resume outlining your relevant experience to date
A Letter of Interest detailing your qualifications, and why you believe you are the best person for this role, and
A minimum three (3) professional references who can attest to your work performance, technical skills, knowledge base, and job competencies

This position is exempt from Washington's civil service rules.

Exempt employment is considered "at will," and there are no contractual employment rights.
Exempt employees serve at the pleasure of the Appointing Authority.

The HR Administrator will chair the WMS Committee, and serve as a key member of the HR/Payroll Advisory Group, the Respected Employees Goal Council, the Human Resource Leadership Team (HRLT), and the Department's Extended Leadership Team (ELT).

As a principle adviser to agency management, and a subject matter expert on a variety of complex HR topics, you will be frequently relied upon to provide executive level information, and recommendations, often based solely on your expertise and experience, to ensure day-to-day activities are applied to the strategic goals of the organization in logical and measurable ways.

Among the various responsibilities held within this role, you will:

Serve as the agency's compensation manager which includes providing support and data regarding compensation issues to the agency's Management Compensation Review Committee.

Serve as the principle liaison to the Office of Financial Management-State HR office (OFM-SHR) ensuring our agency's representation at critical meetings, to include: Rules meetings, Personnel Resources Board Meetings, and the Statewide HR Director's meetings.

Supervise the staff within Headquarters HR and the Statewide Operations Team (HR Classification and HR Information Systems). Responsible to set the direction for the activities of the units, and to account for the work accomplished by the staff.

Develop and implement procedures necessary to administer new programs and improve existing programs regarding hiring, classification and compensation, employee engagement and use of HR data for agency priorities.

Assess, research, analyze, interpret, recommend, and implement complex rules, policies, and practice changes in the Department to ensure consistency of use department-wide.

Assists in drafting local guiding principles to implement Washington Administrative Codes (WACs), Revised Codes of Washington (RCWs), and all other rules, laws, and policies applicable to HR operations and services.

The HR Administrator will report to the Human Resources Director who reports directly to the Secretary.

The HR Administrator role requires big-picture thinking with the ability to educate, and motivate others toward a strategic vision. This individual must be politically astute with exceptional interpersonal skills in order to cultivate relationships, work collaboratively with a varied range of stakeholders, and bring people together to address issues and solve problems.

At a minimum, the ideal candidate will possess:
A Bachelor's degree* or higher from a college or university whose accreditation is recognized by the Council for Higher Education Accreditation (CHEA), the US Department of Education or foreign equivalent
Five (5) or more years of broad based administrative or progressive managerial experience in Human Resources.
Two (2) years experience supervising professional-level HR staff
Experience or formal training in mediation, negotiation and/or conflict resolution

In addition to:
Experience analyzing and interpreting numerical data, and translating analyses into meaningful recommendations
Ability to work collaboratively with a variety of constituents including Executive leaders and key stakeholders both within and outside the Department

The most desirable candidate will also possess:
Knowledge of State of Washington State HR processes, state laws and Executive Orders.
Experience with budget administration and development
Experience utilizing project management or LEAN methodology. Possess a working knowledge of total quality management (critical thinking) principles.

One or more of the following certifications:
SPHR or PHR from the HR Certification Institute
SHRM-CP or SHRM-SCP from the Society of Human Resources Management

This position also requires occasional travel throughout the state, which may to include overnight stays.

  • Relevant experience may substitute for Bachelor's degree, year for year.
Supplemental Information:
'The mission of DOC is to improve public safety.'

For additional information about the agency, please visit

Please include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
Phone number AND email address are required for all professional references.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.
This position may be represented by a Union Shop.

We are committed to hiring individuals who possess core diversity competencies:
Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethnic and cultural backgrounds.
Respectfully acknowledge people's differences and recognize these differences as important and valuable.
Promote inclusiveness.
Be culturally sensitive and appropriate.
Respect and value diverse backgrounds and traditions.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email or call us at (360) 407-5745. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.