Human Resource Coordinator

University of Texas at Austin - Austin, TX (30+ days ago)4.3


Purpose
Provides professional human resources services in support of the Cockrell School of Engineering (CSE), its academic departments and organized research units.

Essential Functions
Works closely with business units across CSE to provide proactive, high quality and timely human resources support. Process and maintain assignments for students, staff, and affiliates for CSE business units. Coordinate professional research positions and assignments, ensuring compliance with university policy. Support recruiting efforts. Coordinate onboarding and separation processes. Assists staff with understanding proper timekeeping practices, manages access to electronic time sheets, and works with staff and supervisors to make adjustments to leave balances as needed. Monitors timekeeping reports to ensure staff time sheets are completed in a timely manner and sends reminder notices to staff as needed. Supports student employment functions for the Cockrell School of Engineering (CSE) Dean's Office. Works with hiring managers to identify student hiring needs, processes hires and rehires, maintains student timekeeping, and coordinates onboarding and separation activities for student workers. Processes payment vouchers as needed, as well as vacation and overtime payments for staff. As needed, assist with processing tuition payments and tuition reduction benefits for student workers and assist with coordinating visas for international students, staff and visitors. Maintains personnel files and other sensitive records, ensuring integrity of files and proper shredding/disposal of obsolete records. Coordinate key requests and building access as needed. Assist with the maintenance of email list serves.

Marginal/Incidental functions
Other related functions as assigned.

Required qualifications
Bachelor's Degree in Human Resources, Business Administration, Public Administration or related field. Two years of experience in a human resources function. Excellent understanding of various laws and best practices related to human resources and ability to apply that knowledge to problem solve complex issues. Excellent time management skills. Ability to effectively manage a high volume of work assignments under dynamic circumstances. Excellent attention to detail. Excellent verbal and written communication skills. Excellent customer service skills and high level of professionalism. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications
Experience performing human resources work in an academic environment. Excellent working knowledge of university policies and administrative tools such as the Human Resource Management System (HRMS), DEFINE and the Electronic Timekeeping System (ETS). Familiarity with or prior experience using Workday.

Working conditions
May work around standard office conditions Repetitive use of a keyboard at a workstation Additional evening or weekend work may be required during peak periods. Work is performed in a shared office environment. Must be able to travel to other university buildings, both on and off campus.

A criminal history background check will be required for finalist(s) under consideration for this position.

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

If hired, you will be required to complete the federal Employment Eligibility Verification form, I-9. You will be required to present acceptable, original documents to prove your identity and authorization to work in the United States. Information from the documents will be submitted to the federal E-Verify system for verification. Documents must be presented no later than the third day of employment. Failure to do so will result in dismissal.

UT Austin is a Tobacco-free Campus