Administrative Assistant III

Bank of America - Louisville, KY

Full-time
Job Description:
Administrative Assistant III

Description:
Performs diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence. Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department; may manage a number of different and often conflicting objectives, projects or activities at one time. Communicates with executives and line management to gather or convey relevant information. May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and judgment. Advanced administrative and analytical skills. Thorough knowledge of a variety of software programs.

Qualifications:
Required:
Minimum of 1+ years professional or relevant internship experience required
Strong client service & technical skills (MS Word & Excel)
Strong communication, time management and organizational skills are required

Desired:
Undergraduate degree or equivalent experience preferred
Prior knowledge of financial products, policies & procedures is highly preferred

1+ year(s) of experience supporting a senior level manager within the financial services field or relevant internship experience
Knowledge of wealth management tools preferred

To more closely describe this role, and requirements for this particular position:

Description:
Performs diverse, advanced and confidential administrative support functions including composing, signing and distributing routine but somewhat complex correspondence. Relieves management from administrative details; gathers, compiles and reports information relevant to/for the department; may manage a number of different and often conflicting objectives, projects or activities at one time. Communicates with executives and line management to gather or convey relevant information. Frequently involved in high-level executive contact and has regular exposure to sensitive information-must use considerable tact, diplomacy and judgment. Advanced administrative and analytical skills. Thorough knowledge of a variety of software programs. Self-starter who can handle high-pressure situations with ease, and can effectively balance multiple priorities at once.

Qualifications:
Required:
Minimum of 3+ years professional or relevant internship experience required
Strong client service & technical skills (Outlook, MS Word, Excel, and PowerPoint)
Strong communication, time management, and organizational skills are required

Experience supporting multiple executives at once is desired

Desired:
Undergraduate degree or equivalent experience preferred
Prior knowledge of financial products, policies & procedures/Human Resources/Recruiting is highly preferred

3+ year(s) of experience supporting a senior level manager within the financial services field (or relevant internship experience)
Knowledge of wealth management tools preferred (Salesforce, Wealth Management Workstation, Tableau)

Knowledge of recruiting/supporting a Human Resources Manager/Executive

Experience booking travel, event planning/coordination, managing multiple calendars, onboarding/HR, purchasing requisitions

Other helpful software to understand: Discovery Data, WebEx, SAP/Concur, SharePoint, Workday

Please be advised that under current company policy, Merrill Lynch does not sponsor a visa petition or other work authorization, nor will the company provide relocation assistance, for this position.

Shift:
1st shift (United States of America)

Hours Per Week:
37.5