Job Description Summary: Performs a variety of duties associated with a library operation. Provides assistance in meeting the informational, educational, and research-related needs of patrons. Checks materials in and out and shelves and retrieves materials. Performs tasks to support library collections management, maintenance, assisting with the classification, cataloging and indexing of books, periodicals, and related materials. Facilitates the automated processing and delivery of document delivery/interlibrary loan borrowing and lending operations.
Under minimal supervision, the primary function of this job is performing clerical and administrative tasks for a library operation. Performs some complex tasks requiring the consideration of multiple variables to determine proper course of action. While some tasks are complex, most decision-making can be made within pre-determined approaches.
ESSENTIAL JOB DUTIES
1. Provides physical maintenance for the library, including filing and shelving materials, weeding and transferring materials to storage, and shifting, expanding, and combining both the collection and departmental files as necessary. Checks in and checks out library materials to staff using EOS integrated library system. Provides back-up for processing cataloged material for circulation and shelving. Organizes and maintains journal and reference collections providing general housekeeping of these collections.
2. Uses Online Computer Library Center (OCLC) to respond to all document delivery/interlibrary loan requests submitted via OCLC automation system and commercial document delivery systems or by phone. Utilizes OCLC system and document delivery management system to record check in and check out books and receipt of journal article requests for staff.
3. Uses TRIS Data Entry System to enter and update records for the TRID bibliographic database. Enters new records or updates URLs in existing records based on reports from the U.S. Department of Transportation’s National Transportation Library and all other new publication submissions.
4. Assists with acquisition of transportation research-related publications for the TRID Database. Actively monitors assigned web sites and other digital publications for new publications not already in the Database.
5. Responds to internal and external requests about Transportation Research Board (TRB) and its publications. Assists research staff with literature searches and reference verification. Consults with Senior Librarian and Library Manager for reference and citation verification.
6. Takes primary responsibility for the department’s ongoing digitization project. Prepares print material for scanning. Scans pre-2000 TRB and Highway Research Board publications and uses Adobe software to break publications into component parts. Makes scanned documents available online, creates a URL for each document and updates the corresponding record in the TRID Database.
7. Retrieves and delivers literature to TRB staff, including using the web-based desktop electronic journal collections. Photocopies articles and book chapters. May create PDF document for electronic delivery.
8. Utilizes Integrated Library System to generate and deliver courtesy and overdue notices to customers.
9. Performs a variety of clerical and administrative duties including sorting and delivering library mail to library staff, copying and disseminating materials, and answering the telephone and the Library Helpline. Assists with maintaining general office supplies inventory and ordering specialized library supplies.
10. May serve as back-up to librarians for specific tasks. Assists with preparation of library news items and orienting staff to library resources.
NONESSENTIAL JOB DUTIES
- Related duties and special projects as assigned
Required Knowledge, Skills, and Abilities: Demonstrated proficiency using MS Office applications and the Internet. Experience using Online Computer Library Center (OCLC) interlibrary loan systems. Strong customer service skills. Ability to solve problems with supervisory consultation or by following procedures. Ability to work successfully in a team environment. Ability to develop relationships with co-workers and employees in other National Academies’ departments through effective communication. Excellent communication skills with a proven ability to effectively interact with all levels of employees.
Minimum Education/Training Requirements: High school diploma, GED, or equivalent knowledge.
Minimum Experience: Two years of related experience.
Physical Capabilities: Ability to work at a computer for long periods of time. Frequently lift and shelve items weighing up to 10 lbs.
Required Licenses, Certification or Registration: None.
Supervisory Responsibilities/Controls: Reports to manager/librarian. Supervisor is available to provide work direction and assist in problem resolution.
Work Environment: Office environment, with occasional travel between National Academies’ facilities and to off-site locations.
Any qualification to be considered equivalent, in lieu of stated minimum, requires the prior approval of the Office of Human Resources.
The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Some functions in this description may be specific to a particular unit of the National Academies and not applicable to other units.
Job Type: Full-time
Salary: $40,000.00 to $45,000.00 /year
- Online Computer Library Center (OCLC): 1 year (Required)