Travel, Expense, & Events Coordinator

vCom Solutions, Inc. - San Ramon, CA

As the Travel, Expense, & Events Coordinator for vCom, you bring events to life and you’re the life of the party. Your positive, friendly demeanor sets the tone for all who interact with you. You are versatile and flexible, adapting your sense of urgency to meet each day’s priorities. You remain calm under pressure. You see challenges as opportunities to problem solve and collaborate with others. Excellent customer service is your top priority, always seeking to exceed expectations. You bring your enthusiasm, passion, and sense of humor to work with you daily.

In your first month, you’ll:
Get to know vCom’s executive leadership team
Support all internal event planning
Develop an understanding of internal systems

In your first 3 months, you’ll:
Get to know the vCom teams, build rapport
Begin supporting external company events
Gain an understanding of travel and expense systems (Concur)
Acclimate to vCom’s culture

In your first 6 months, you’ll:
Partner with HR team to plan and execute annual all-company employee summit
Conduct new hire orientations covering vCom’s travel and expense processes/systems
Participate in special projects
Suggest innovative enhancements to support ongoing improvements

What you’ll do:
Event Planning, including monthly lunches and happy hours and other major events throughout the year
Executive Support (expense reports, travel arrangements, meeting logistics)
New hire onboarding for travel and expense processes and systems
Ongoing meeting set-up, including room configuration, as needed
Back-up admin with administrative duties as requested (such as, but not limited to picking up lunch for team meetings)
Manage vCom’s philanthropic programs (Junior Achievement, Food Bank, Toys for Tots, and more)
Support management team with monthly meeting set up
Review incoming emails, instant messages, phone calls, voicemails, etc., and provide timely (same-day) responses

What you’ll bring:
Positive, can-do attitude and a willingness to go the extra mile
Strong interpersonal skills with the ability to interact among all levels of the organization
Excellent written and verbal communication skills
Superior time management, prioritization, and multi-tasking skills
Attention to detail and accuracy
Resourceful, organized, and independent
Self-motivated, with high learning aptitude, and initiative
Ability to cope with stressful situations and maintain a calm and professional demeanor
Strong PC skills including knowledge of MS Word, Excel, PowerPoint, Outlook, and general knowledge of database software applications
BA/BS Degree, or equivalent

It’s also helpful if you’ve got:
1+ years of event planning and general administrative duties
Experience supporting individuals with strong personalities
Knowledge of soft phone systems (ex. RingCentral); answering and transferring calls
Knowledge with office equipment and maintenance: printers, fax, scanning, mail machine, shredder, projector equipment

$45-50k annually, based on experience

Possible Career Paths

Ongoing evolution to projects of higher complexity and opportunities to gain exposure to Corporate Marketing
The Selection Process

After submitting a resume, qualified candidates will be invited to complete two separate assessments
Once the assessments are completed, candidates will participate in a pre-screening phone screen with Human Resources
A select group of candidates will be interviewed (rounds of interviews may include the team, Director of HR, and vCom’s CEO)
About vCom

vCom is the world's #1 Technology Lifecycle Management company. We empower mid to large Enterprise organizations to manage all of their technology relationships in a much simpler way. We are among the fastest growing companies, most appreciated by employees, and valued by our customers in California Best Places to Work for ten years running. Our growth, innovation, and strong customer relationships are driven by our incredible employees who thrive on delivering amazing outcomes for our customers and team members.

EEO Statement

The Equal Employment Opportunity Policy of vCom Solutions, Inc. is to provide a fair and equal employment opportunity for all job applicants regardless of race, color, religion, national origin, gender, sexual orientation, age, marital status or disability. vCom Solutions hires and promotes individuals solely on the basis of their qualifications for the job to be filled.