Personnel/Payroll Specialist

Hardin County Government - Elizabethtown, KY

30+ days agoFull-time

Job Summary

The purpose of the position of Personnel/Payroll Specialist is to administer payroll, benefits, and personnel policies. The Personnel/Payroll Specialist must have a thorough knowledge of all aspects of payroll, health, dental, vision and life insurance, retirement benefits, personnel policies, bookkeeping and secretarial duties, as well as knowledge of how county government operates.

Major Essential Duties

  • Assist with enrollment in applicable benefit programs for all new county employees placed on payroll processed through the Judge/Executive's office
  • Process approved payroll deductions including: Cafeteria Plan, health, vision, dental, life, ancillary insurance benefits, and retirement
  • Calculate and process payroll liens, levies, and garnishments
  • Ensure proper payroll tax deductions for state, federal, and multiple municipalities
  • Process and maintain tax deferred contributions to voluntary savings plans including 401(k), 457, and multiple IRAs
  • Maintain and process mandatory pension with Kentucky Retirement Systems including reporting through the START program including bi-weekly payroll contributions, sick leave purchases, KRS health insurance, and pension spiking invoices
  • Complete KRS forms including not limited to beneficiary, employee verification, pension spiking verification, notice of retirement, retirement purchase forms
  • Function as liaison between departments and IT with issues pertaining to TimeClock Plus
  • Keep payroll information updated
  • Provide assistance with necessary COBRA records
  • Assist county employees as needed with payroll information
  • Ensure timely processing of all staff payroll in accordance with labor regulations and standard accounting
  • Create supporting reports to document payroll for Fiscal Court approval
  • Distribute payroll, tax, deduction and garnishment checks
  • Monitor and verify vacation and sick accrual amounts
  • Double check payroll paperwork from all departments and make corrections as well as notify appropriate parties
  • Collect data from all department supervisors to complete surveys, reports, etc. for payroll and related inquiries
  • Reconcile and process W-2 information for all county employees
  • Assist with workers' compensation insurance records and first report of injury forms
  • Assist with FMLA (Family Medical Leave Act) paperwork
  • Maintain files on all payroll deductions and garnishments, Maintain retirement records for all county employees
  • Maintain health, dental, vision and life insurance records for all county employees
  • Assist County Treasurer with annual budget pertaining to payroll and benefits
  • Ensure Affordable Care Act (ACA) compliance
  • Calculate and submit Patient-Centered Outcomes Research Institute (PCORI) and ACA Transitional Reinsurance Fees

Minor Essential Duties

  • Assist in negotiations, renewal, or replacement of insurance at the appropriate times as necessary
  • Attend workshops and classes on payroll, taxes, personnel policies, insurance, workers' compensation and other regulations that govern county policies and


Education and/or Experience

  • Must be at least 18 years of
  • Graduate of an accredited college or university with an Associate' s degree in office technologies, business practices, office administration, etc. with two years' experience in appropriate fields; or
  • Graduate of an accredited high school or equivalent with four years' experience in office administration, business practices; college credits in appropriate fields preferred
  • Experience in general accounting, to include accounts payable, accounts receivable and payroll, and other office procedures and practices
  • Working knowledge of county government operations is preferred

Job Type: Full-time

Salary: $14.16 to $16.42 /hour


  • payroll: 2 years (Required)


  • Associate (Preferred)