Mail Clerk

Akima, LLC - Batavia, NY (30+ days ago)3.7

AGS, a wholly owned subsidiary of Akima, LLC, specializes in compliant, innovative, and efficient detention management, health services, and records and document management services. AGS safeguards some of the most demanding missions facing key federal agencies including the Department of Homeland Security and the U.S. Air Force.

Main Function/Position Summary

As directed, performs a variety of mail and clerical duties.

1. Works under the supervision of the Deputy Project Manager. The Mail Room Clerk will act independently or assist in the performance of any and all duties necessary to keep the facility in full operation. Will perform other duties as assigned.

2. The duties listed below are not set forth for purposes of limiting the assignment of work. They should not be construed as a complete list of the various duties normally performed by the individuals assigned to the Support Services department or those to be performed temporarily outside an employee’s normal line of work.

A) Opens incoming mail and physically inspects contents.

B) Operates x-ray equipment to scan incoming parcels and packages for detection of potentially threatening and suspicious materials (contraband).

C) Follow security procedures for confiscation of contraband and notification of appropriate institutional staff for investigation.

D) Operates postage machines (e.g. postage scale, meter machine) to process incoming/outgoing mail.

E) Sorts mail for most efficient handling.

F) Determines class of mail; set postage meters.

G) Date and time stamps.

H) Opens, bundles, addresses and completes documentation associated with special mail handling (e.g. certified return receipts).

I) Ensures prompt handling of time sensitive documents that could have impact on legal notifications.

J) Delivers to appropriate office and/or picks up mail, parcels and/or messages.

3. A) Work is completed in a priority established by supervision or facility need.

All work will be completed with a high degree of professionalism, quality and craftsmanship.

B) Lulls in workload are used to maintain a clean and orderly work area and to insure clerical tasks are up to date. Keeps up to date on departmental and facility safety standards and local codes and policies.


A high school diploma or GED is required. Bi-lingual is a plus.

Experience preferred in agency and federal postal regulations, threat assessment procedures, suspicious package profile, and emergency response notification procedures. Reading of common English vocabulary and skill to sort items into categories according to established methods.

Must have inter/intra communication skills with employees and department heads. Must be able to follow Standard Codes of Conduct pertaining to interaction with detainee population.

Physical Effort:
May lift or push up to 40 lbs. For extended periods of time may be required to stand, walk, squat, kneel, sit, bend, reach and climb. May be required to work outside, exposed to weather.

Working Conditions:
May be exposed to explosives, deadly inhalants or firearms. May be exposed to loud or constant noise from package machines. Work areas may include all areas of the facility. May be required to work outside, exposed to weather.

Other Requirements:
Must be at least 21 years of age. Must be able to pass extensive background investigation and drug testing. Random drug testing will be performed.

Prospective employees will receive consideration without discrimination because of race, color, religion, creed, gender, national origin, age, disability, marital status, veteran status, sexual orientation, or any other legally protected status.

We are committed to Equal Employment Opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. If you have a physical and/or mental disability and are interested in applying for employment and need special accommodations to use our website to apply for a position please contact, Recruiting Services at or 571-353-7053. Reasonable accommodation requests are considered on a case-by-case basis.
The dedicated email and telephonic options above are reserved only for individuals with disabilities needing accessibility assistance to apply to an open position using our website.

Please do not use the dedicated email or phone number above to inquire on the status of your job application.

We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.

In order for our company to stay compliant with government regulations, please apply on line. Please DO NOT email resumes or call in lieu of applying online unless you have a physical and/or mental disability and need assistance with the online application.

Shift: Day Job
Primary Location: US-NY-Batavia
Organization: AGS
Job: Security, Intelligence & Defense Analysis
Closing Date (Period for Applying) - External: Ongoing