Administrative Assistant

STERIS - Northborough, MA3.3

Full-time
EducationSkills
At STERIS, we help our Customers create a healthier and safer world by providing innovative healthcare and life science product and service solutions around the globe.

Header
Position Summary
Assists management in maintaining sales records, files, contracts, purchase orders, accounts payable, accounts receivable, collections and special reports. Supports other office personnel by providing back-up services when required

Duties
Administers and controls Customer invoicing by performing data entry and creating batch and monthly payment records.
Assists plant management and contributes to financial control by collecting and maintaining the account receivables to include Customer master list, aging report and invoice list; maintains accounts payable records; issues check requests; provides various accounting reports to facility management; creates Customer correspondence, purchase orders and contracts; refers difficult Customer problems to appropriate location Managers or Sales Reps;
Assists in maintaining office support by performing other office functions including payroll and A/P; supports other office personnel if applicable and as directed by supervisor.
Communicates in an effective manner by utilizing accepted business practices in a courteous and professional manner providing timely and accurate responses and service oriented offers of assistance.
Welcomes visitors by greeting them in person or on the phone in a friendly and professional manner. Directs visitiors by providing instruction, answering questions or referring to appropriate internal staff. May maintain security by monitoring visitor logbook, issuing and controlling visitor badges and controlling entry to facility from main entrance.
Contributes to maintaining a safe and clean working environment by performing routine area housekeeping and reporting any unsafe conditions to facility management.
Protects company confidential information by properly storing, retrieving and disseminating such information only to those authorized.
Contributes in a team effort by performing according to the guidelines outlined in the STERIS Code of Business Conduct, the GMP, Lean principles and other directives; supports the directives and decisions of higher level management and performs other duties as assigned.
Duties - cont'd
Education Degree
High School Diploma or GED
Required Experience
Minimum of three (3) years experience in clerical, accounting or similar positions. Six (6) months experience in the use of spreadsheets and word-processing applications.
Requires ability to effectively read, write and verbally communicate.
Requires ability to work independently under general guidelines and supervision.
Requires computer literacy to include word processing, spreadsheet and software capabilities, minimum of Level 2 math skills (four basic arithmetic functions in all units of measurement, decimals ratios, rates, percentages).
Requires effective interpersonal skills as demonstrated through prior experience.
Able to adapt to changing duties and responsibilities.
Requires normal hearing range sufficient to hear alarms, bells, horns, etc

STERIS is a $3B, publicly traded (NYSE: STE) organization with approximately 12,000 associates worldwide and operates in more than 100 countries.

If you need assistance completing the application process, please call 1 (440) 392.7047. This contact information is for accommodation inquiries only and cannot be used to check application status.

STERIS is an Equal Opportunity Employer. We are committed to equal employment opportunity and the use of affirmative action programs to ensure that persons are recruited, hired, trained, transferred and promoted in all job groups regardless of race, color, religion, age, disability, national origin, citizenship status, military or veteran status, sex (including pregnancy, childbirth and related medical conditions), sexual orientation, gender identity, genetic information, and any other category protected by federal, state or local law. We are not only committed to this policy by our status as a federal government contractor, but also we are strongly bound by the principle of equal employment opportunity.

The full affirmative action program, absent the data metrics required by § 60-741.44(k), shall be available to all employees and applicants for employment for inspection upon request. The program may be obtained at your location’s HR Office during normal business hours.