Job Summary Includes but not be Limited to:
- Responsible for all administrative and organizational support/functions to the President/Owner of company.
- Maintain discretion and confidentiality in relationships.
- Responsible for all human resource functions.
- Handle all purchasing, inventory, and contract negotiation with vendors.
- Responsible for all Accounts Payable and Receivable functions.
- Responsible for overseeing all Insurance related matters and contracts.
- Manage and oversee all vendor accounts.
- Responsible for monthly financial spreadsheets and yearly budgets.
- Purchase and maintain supplies for the office.
- Complete critical aspects of deliverables with a hands-on approach, including drafting letters, correspondence, and other tasks.
- Supervise and oversee staff in the absence of the President.
- Maintain filing system for the President and staff.
- Responsible for the management of the company calendar.
- Responsible for maintaining the internal phone system.
Qualifications, Competencies and Skills
- Minimum of 7-10 Years Office Experience working with Senior Management/Owner/President.
- Advanced knowledge or experience with multiple software programs.
- Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors.
- Attention to detail.
- Superb analytic, organization and problem solving skills which support and enable sound decision making.
- Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.
- Cultural sensitivity to enable her/him to work with staff at the international country offices.
- A multitasker with the ability to wear many hats.
- Flexible to work different schedules with the President/Owner.
Work place, conditions, and benefits:
- The workplace is in Middletown, Rhode Island
- Position is full-time.
- Generous salary and benefits package.
Job Type: Full-time
- Executive Assistant: 7 years (Required)
Work Location: One location