Administrative Assistant - K
Department: Security Office
Duration of Position: Academic year / Part time
Position Type: Staff
Posting Removal Date: Open Until Filled
Posting Number: 1001663
About Vassar College
Located in the scenic Mid-Hudson Valley, Vassar College is a highly selective, residential, coeducational liberal arts college. Vassar is strongly committed to fostering a community that reflects the values of a liberal arts education and to promoting an environment of equality, inclusion and respect for difference. Vassar College is an affirmative action, equal opportunity employer, and applications from members of historically underrepresented groups are especially encouraged. Vassar College is a smoke free/tobacco free campus.
Position Summary and ResponsibilitiesVassar's Safety and Security Office provides 24 hour/day, 7 day/week security and protection services to the Vassar community. This office is seeking candidates for an Administrative Assistant- K, part-time - 25 hours/week.
Act as a liaison to campus constituents and as necessary research and take independent actions to resolve issues or advises manager/department head of unresolved or ongoing issues;
Answer the telephone, route calls, take messages, greet and assist visitors. Provide a courteous and knowledgeable point of contact between Safety and Security and the campus community;
Handle student parking registrations and process parking summons, to include communicating charges to campus departments that handle billing;
Provide back-up to the sergeant in charge of transportation by issuing keys to fleet vehicles;
Order and maintain office supplies and equipment. Process purchase orders when appropriate;
Prepare trespass notices, schedule appointments, and prepare letters;
File records, forms and other information and make copies as needed; opens, sorts and distributes mail;
Provide work direction to student interns;
Provide backup for full-time AA. Duties include: tracking and monitoring Security Officer's working hours, including overtime. Confirm charges to appropriate campus budgets, maintain records of officer training, submit paperwork for NYS Security Guard licensure and assist in tracking and monitoring the department budget;
Perform other duties and projects as assigned.
Qualifications: A minimum of two to four years of administrative assistant experience and/or training, preferably in a customer oriented environment; Strong computer skills are required including proficiency with Microsoft Word, Microsoft Excel, e-mail and internet browsers; experience with time reporting and/or payroll systems is preferred; Willingness and ability to learn new computer applications required; Excellent written and verbal communication skills and telephone manner are essential; Ability to interact effectively with a diverse community of students, faculty, staff and visitors; Demonstrated professional, problem-solving demeanor; good judgment and discretion, including the ability to maintain confidentiality; Strong organizational skills with attention to detail; and the ability to effectively manage deadlines and multiple, competing priorities; Must be able to work independently.
Required Applicant Documents
Contact Information for 3 References
Optional Applicant Documents
Special Instructions to Applicants
To complete your on-line application, you will be required to attach your cover letter, resume, contact information for 3 professional references. All attachments must be in PDF format. Review of applications will begin immediately. This position will remain open until filled.
For full consideration applicants should apply by:
Anticipated Start Date:
Anticipated End Date (If Applicable):
All applicants must apply online at: https://employment.vassar.edu.
Vassar is strongly committed to fostering a community that reflects the values of a liberal arts education and to promoting an environment of equality, inclusion and respect for difference. Vassar College is an affirmative action, equal opportunity employer, and applications from members of historically underrepresented groups are especially encouraged.