Office Manager

Optima Tax Relief - Santa Ana, CA (30+ days ago)3.7


***For immediate consideration:

https://optimataxrelief.clearcompany.com/careers/jobs/4b8b4dc7-eeba-3059-0e7f-3cdb6f82e990/apply?source=781777-CS-27955

Optima Tax Relief is a tax resolution (tax representation) firm that helps people solve their IRS tax problems. We work to build relationships with our clients and the IRS alike so we can offer representation to taxpayers with a variety of tax complaints. Our potential clients are in need of a number of services, including but not limited to the following:
-Help with IRS tax audits
-Filing past-due tax returns
-Removing an IRS levy or federal tax lien
-Setting up tax payment plans
-Removing wage garnishment
-Filing an offer in compromise

Ranked #1 Financial Services Company by Inc. Magazine, 2015
Winner of the Better Business Bureau’s Torch Award for Ethics
Orange County Register Top Workplaces, 2017

JOB SUMMARY

We are looking for an Office Manager to organize and coordinate office operations and procedures, in order to ensure organizational effectiveness and efficiency. A high degree of professionalism and timeliness is expected towards all interactions with employees, guests and vendors. A positive yet firm approach is required in attempting to collect outstanding receivables. The ability to functionally multi-task while maintaining attention to detail and strong sense of urgency, along with keeping documentation that supports the timeliness, completion of assigned tasks and problem reporting are required. A pro-active approach to all tasks and problem handling along with a team and team building attitude is required.

PRIMARY RESPONSIBILITIES

  • Direct and supervise the activities of other administrative assistant personnel including goal setting, evaluations and performance reviews
  • Manage the Administrative team (3), Security/Front Desk (4), Facilities (1), Transportation (1), managing various administrative responsibilities and serve as the point of contact for maintenance, supplies, equipment, errands, etc.
  • Manage and maintain the following:

- Inventory management system
- Parking agreements including, on and off-site parking, carpool and shuttle programs
- Opti-Coin incentive program
- Ongoing charity initiatives

  • Manage all conference room requests and bookings
  • Compose company emails
  • Maintain cleanliness of breakrooms and company equipment
  • Coordinate monthly team lunches across all departments, ensuring order, delivery and clean- up
  • Establish and maintain vendor relationships including building property management
  • Participate in cross-functional committees and attend regular leadership meetings
  • Plan and execute company events including company holiday party and off-site meetings
  • Coordinate travel arrangements to include booking of flights, hotel stays, rental cars for senior leadership including C-Level executives
  • Maintain a secure, organized, and clean work spaces throughout buildings
  • Maintain strong work relationships with all departments and department leaders

REQUIREMENTS

  • Bachelor’s Degree
  • Minimum of 5 years office management experience
  • Exceptional organizational, written, and communication skills
  • Strong sense of urgency and ability to multi-task in a fast-paced environment
  • Proficient and comfortable with office equipment (Computer skills – Microsoft Office, Outlook, Excel)
  • Be readily available to complete last-minute requests

BENEFITS

  • Salary DOE
  • Medical
  • Dental
  • Vision
  • 401K
  • Life & Supplemental Insurance
  • Paid Time Off (Vacation, Sick, Holiday)

Job Type: Full-time

Experience:

  • Executive Support: 5 years
  • office: 5 years

Education:

  • Bachelor's

Location:

  • Santa Ana, CA