Department of Environmental Protection (DEP)/ Division of Water and Waste Management/ Permitting Section, Kanawha Co. - Employee will be assigned to the Division of Water and Waste Management, Permitting Section located at 601 57th Street, Southeast, Charleston, WV 25034. Under general supervision, in an associate role, performs complex paraprofessional staff in support of the Permitting Section (includes General Permit Team, Storm Water/Ground Water Team). Employee will serve as a lead worker in the Quarterly Non-Compliance Report (QNCR) Program which consists of resolving non-compliance issues related to permitting and water quality reporting to the United States Environmental Protection Agency (US EPA). The Division uses an electronic submittal system to receive permit applications, and after permits are issued, requires electronic submittal of water quality testing, as performed by certified laboratories. The QNCR Coordinator lead oversees the transmittal of electronic data to the US EPA and resolves issues related to non-compliance with the permit requirements. This involves several thousand-general permits and storm water general permit registrants. This work involves state-wide duties with occasional field duty. Will serve as the direct supervisor of the Office Assistant FOIA Coordinator. FOIA is the program under which the public obtains records and other documents related to the Permitting Programs implemented by the Division. Response to FOIA requests must be accurate, completed properly, and conducted in a professional manner. Employee will also supervise temporary employees or interns and the Office Assistant 1 position whose duties are related to clerical needs of the Division. Will work with the Assistant Director in developing and administering the section's budget; monitor and process the section's expenditures and prepare and present reports relating to the section's finances. Will draft and compose correspondence on a wide range of programmatic and administrative topics for the Assistant Director's signature. Employee will make corrections and adjustments on payroll and invoicing documents; perform draw downs against federal grants and work extensively with the Oasis Financial System. Will be the section's administrative contact and will have the responsibility for time reporting, leave and attendance control. In cooperation with the Assistant Director, will develop section's Operating Policies and workflow mechanisms. Will prepare forms for Inventory Coordinator. Will supervise E-filing system for all administrative records of the section; schedule and arrange meetings and travel arrangements for the Assistant Director and other section employees; order and purchase supplies and materials for training classes and for the team members as required. Assist with phone calls and mail distribution. Schedule and register Permit Section for training classes and meeting requests. Employee will perform other duties as required and/or assigned.
Special Requirements: Employee must have the ability to communicate with a wide variety of people both orally and in writing; will prepare flowcharts, graphs and status reports; and the ability to collect and compile accurate information. Must have a working knowledge with Microsoft Windows applications such as MS Word, Excel, and Access.
Note: Regular attendance is an essential part of this position.
Note: the use of your personal vehicle may be required at times for business travel.
Note: Qualifying applicants will be required to complete an internet-based profile assessment to compare the applicant's thinking and reasoning skills, behavioral traits and the occupational interests against the traits determined to be important to the posted position.
***Note: To be considered for this position, applicant must have permanent Civil Service status (this includes reinstatements) and meet the minimum requirements or be in the top ten percent of the Division of Personnel competitive register for this job classification.
Click The APPLY Link To Apply Online. Do not use a paper application unless you cannot apply online. If you must use a paper application due to disability or other valid reason, please call our office 304-558-3950 (8:30 AM - 4:30 PM) for special instructions.
IMPORTANT: Your eligible score will be based on information provided in your application; therefore, make sure your application is detailed and complete. You may attach a resume and other documents; however, you should NEVER enter "See Resume" on the application. You MUST complete ALL parts of the application, including the Work Experience section. NOTE: Jobs on your application that do not have a salary amount will be considered volunteer and will NOT be counted as qualifying. Estimate salary if necessary.
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As a condition of employment, an inquiry into job-related information will be completed which may include, but not limited to, criminal records, abuse registry records, driving records, employment history, and education and training. Failing to cooperate with this process, providing false or incomplete information, and/or discovery of disqualifying information may result in denial of or dismissal from employment or denial of transfer irrespective of when discovered.
Training: Graduation from a standard four-year high school or the equivalent.
Experience: Four years of full-time or equivalent part-time paid experience in paraprofessional or responsible clerical office support work in the acquisition, preservation and enhancement of environmental/natural resources.
Substitution: Any combination of experience as described above and successful completion of college course work from a regionally accredited four-year college or university towards a major in chemistry, physics, geography, biology, economics, engineering, environmental studies, natural science, or archeology may be substituted through an established formula on a year-for-year basis for the required experience.
***DETAILS OF RELATED EXPERIENCE MUST BE SHOWN IN THE WORK EXPERIENCE SECTION OF YOUR ONLINE APPLICATION***
ATTENTION: To be considered for this job opportunity, all required verifications of post-high school education, training, licensure, Veteran's preference points, etc. must be submitted to the WV Division of Personnel before the closing date listed above. Verification of education must be in the form of a legible copy of your OFFICIAL transcript or diploma. Unofficial transcripts will NOT be accepted. If you are claiming Veteran's preference, a copy of your DD214 and/or Veteran's letters must be submitted at the time of application. NO APPLICATIONS OR SUPPORTING DOCUMENTATION WILL BE ACCEPTED AFTER THE CLOSING DATE. Therefore, please note that you will not be considered for this vacancy without required verification documents. Four options are available for submitting this information. Applicants may attach documents to the online application, provide documents via email to firstname.lastname@example.org, FAX 304-957-0396, or mail to: Division of Personnel, 1900 Kanawha Blvd. E., Charleston, WV 25305.