Administrative Specialist III (Assistant Records Manager) Grade 23

Montgomery County Government - Rockville, MD4.0

30+ days agoFull-time
This position is open only to:
(1) Current Montgomery County Government employees;

(2) Montgomery County employees who were affected by reduction-in-force and currently have RIF priority rights;

(3) Active Montgomery County local fire and rescue department volunteers with at least 50 points under the length of service award program; or
(4) Active Montgomery County Customized Employment Public Interns, QUEST Interns, Project SEARCH Interns or former Montgomery County Customized Employment Public Interns, QUEST Interns, or Project SEARCH Interns within 24 months of completion of internship.

The Administrative Specialist III/Assistant Records Manager position is located at the Montgomery County Detention Center (1307 Seven Locks Road, Rockville, MD) within the Detention Services Section. The Records Section operates 24 hours per day, 7 days per week providing public safety services to multiple stakeholders. The selected

applicant will work Monday and Tuesday from 6:30 AM to 3 PM and Wednesday through Friday from 12:30 PM to 9 PM with weekends off. Employees in this classification are considered essential staff and will be required to be at work during weather related events or general emergencies.

The selected applicant will be responsible for the supervision of 11 subordinate employees, as well as light duty employees assigned to the Records Section and management and maintenance of approximately 800 current offenders' criminal history case files and 12,000+ Past Records files annually. Interpreting pertinent laws and regulations relating to offenders' commitments, release orders, detainers, and other court documents in accordance with applicable laws. Additional, duties consist of managing the daily Records Section operations, maintaining the accountability of offenders, daily institutional counts and offenders' movements between DOCR's three correctional facilities, the judicial courts, and other jurisdictions (i.e., Montgomery County Correctional Facility, Detention Center, Pre-Release Center, District Court, Circuit Court, and other agencies). Employee will also supervise employees work performances to ensure duties are completed efficiently and in a timely manner according to DOCR's guidelines and Records Section processes; serve as the Records Manager in the manager's absence; participate in selection process for new employees; and will perform other related duties as necessary to ensure the efficient and optimum operation of the Records Section.

This position is responsible for reviewing and approving numerous sentence diminution computations weekly to ensure the legal incarceration and discharge of inmates. This involves a complicated process to accurately apply sentence credits when calculating inmates' release dates according to the Justice Reinvestment Act (JRA) parameter. The selected applicant must appropriately interpret laws pertaining to the legal incarceration and procedures to understand complex sentence structures and appropriately apply program credits and good time credits that are applicable to calculate offenders diminution confinement records and authorizes offenders projected short-term release date to minimize liability to the Department and County.

This position requires multi-tasking in a demanding working environment, as well as ensuring quality customer service and public relations. Representing the Department in dispositions and court procedures as the official "Custodian of Records" as needed in response to subpoenas for both criminal and civil matters. Working collaboratively to lend support to meet the demands and expectations of other criminal justice agencies, law enforcement personnel, stakeholders, inmates families and the public. Must also maintain accurate records management to ensure security of offenders information and the legal incarceration and releases of offenders committed to DOCR's custody, as well as ensures that public safety remains a top priority and mitigates the risk of releasing an offender into the community and litigation to the Department and County against negligence for authorizing the incarceration and/or release of an individual illegally.

Generally, this position is covered by Retirement Savings Plan, Group RN. If the successful candidate is an internal employee, retirement plan coverage will be determined at the time the job offer is made.

Additional Employment Information
OHR reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position/IRC.

Montgomery County Government is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Human Resources via email to special.accommodations@montgomerycountymd.gov . Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.

Montgomery County Government also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, please refer to the Careers webpage on Hiring Preference .

Minimum Qualifications
Experience: Three (3) years of professional administrative experience related to offenders criminal history information, incarceration and procedures, and records management.

Education: Graduation from an accredited college or university with a Bachelor's Degree.

Equivalency: An equivalent combination of education and experience may be substituted.

Preferred Criteria

The applications of those individuals meeting the minimum qualifications will be reviewed to determine the extent, relevancy of training, and experience in the following areas:

1. Supervision;

2. Records Management;

3. Experience apply and interpreting Federal, State and Local laws and regulations pertaining to correctional institutions;

4. Experience utilizing in various criminal justice systems and databases;

5. Written Communication;

6. Oral Communication and;

7. Decision Making and Problem Solving.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.

All applicants will be reviewed by OHR to determine whether or not they meet minimum qualifications for the position. All applicants who meet minimum qualifications will be reviewed and rated by subject matter experts based on the Preferred Criteria. Based on the results of Preferred Criteria evaluation, applicants will be rated and placed on the Eligible List as either "Qualified" or "Well Qualified." The highest rated applicants will be placed on the Eligible List and may be considered for interview. Employees meeting minimum qualifications who are the same grade will be placed on Eligible List as a "Lateral Transfer" candidate and may be considered for interview. Note: In the event there are 10 or fewer minimally qualified candidates, all will be placed on the Eligible List as Qualified and Hiring Managers will be required to interview a minimum of five candidates. For "seniority" jobs (as shown in Article 8), resumes will be reviewed and rated by subject matter experts based on the Preferred Criteria.

Minimum Salary 57802 Maximum Salary 95740 Currency USD