Staff Assistant II

Utah State University - Kaysville, UT

This full-time 40 hours per week benefited position has multiple areas of responsibility, including functioning as the Facilitator for daytime classes; covering the reception desk, testing, and cashiering. This position will work on data sorting and contacting students in collaboration with the Center Director, Recruiter and Advisor. This position will also work on community and recruitment activities.


Facilitation and Test Proctoring:
Facilitates classes and meetings by preparing rooms and equipment for broadcasts and presentations.
Monitors student attendance by preparing and updating spreadsheets used by all facilitators to track attendance, notifying Center Director of discrepancies.
Keeps all facilitators notified about procedural changes by email and updating information book for all.
Schedules and proctors tests, creates and stores electronic copies, and sends documents to instructor as needed.

Opens the building and reception area each day as needed for classes, testing, and information.
Greets and helps the public by telephone or in person with information about USU and this campus.
Assists students in making appointments for tutoring and meeting with advisors, and testing.
Takes pictures and fees, and orders student ID's.
Answers telephones; sends scans and faxes as necessary.
Maintains appropriate electronic filing of documents and historical data.
Maintains a strong and productive working relationship with staff, faculty, administrators, and external constituents.
Maintains neat and organized appearance of front desk and employee workroom.

Takes payments for non-Banner items, such as exams, ID cards, and miscellaneous.
Takes deposits to bank.

Enrollment / Commencement:
Downloads reports and organizes data for Center Director and Advisor.
Works with Center Director and Advisor to maintain the enrollment corrections for registration.
Reviews scholarship applications and rate them.
Serves as part of the Regional Commencement Ceremony Team and participates as needed.

Community Engagement and Recruitment:
Be actively engaged in recruiting students in the USU Kaysville service area.
Represents USU Kaysville by participating in community events.
This includes attending events at schools, businesses, and other venues.

Maintains positive faculty and staff relationships by being responsive to needs.
Be cheerful and enthusiastic while engaging community partners and visitors to the campus.
Ensures that student needs are addressed promptly and effectively.

Provides lead direction by guiding the work of others who perform essentially the same work.
May organize, set priorities, schedule and review work, but has no responsibility to hire, terminate, review performance, or make pay decisions.
Minimum Qualifications

Two years of experience in an office setting or an associate degree/vocational training is required
Positive personality that is inviting and engaging
Responsive, creative, and able to work independently without strong oversight
Skilled with basic office equipment, including computers, Office software, printers, copiers, and telephone systems
Ability to travel to events and activities within the Brigham City Region
Ability to adapt schedule to attend meetings and events
Knowledge of and efficiency at typical administrative assistant duties

Preferred Qualifications

Proficiency at writing and editing
Knowledge about USU policies and procedures
Experience working in an educational setting
Ability to work in a team setting with a service-oriented attitude and a desire to strive for continuous improvement
Consistently able to open the building each day as needed, regardless of weather and road conditions
Required Documents

Along with the online application, please attach:
1. Resume/CV to be uploaded in the candidate profile

2. Cover Letter

3. Three (3) references to be provided in the candidate profile

Please do not upload your cover letter. You will be instructed to type or paste it during your application.

**Document size may not exceed 10 MB.**

Advertised Salary
Minimum $28,000, commensurate with experience plus excellent benefits
Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights
Utah State University (USU) was founded in 1888 and is honored to be Utah’s land-grant and space-grant university. USU is a Carnegie RU/H (Research University/High Research Activity) institution with approximately 28,000 students (25,000 undergraduates and 3,000 graduate students) on the Logan main campus, four regional campuses, two USU Eastern campuses, and 28 centers throughout the state. USU offers 162 undergraduate majors, 153 graduate programs, and a variety of innovative stackable associate and certificate credentials. The 2018 rankings from Washington Monthly ranked USU as one of the top 30 national Universities and the 5th best public national university in the nation. As one of the two premier research institutions in Utah, USU is proud to provide a high-quality education at an affordable price. Additional information about Utah State University can be found at:

A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.

The USU main campus is located in beautiful Logan, Utah; a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region. Additional information about Logan can be found at:

USU recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the university’s academic mission of learning, discovery, and engagement ( USU is an AA/EO employer and does not discriminate based on race, color, religion, sex, national origin, age, genetic information, sexual orientation or gender identity/expression, disability, status as a protected veteran, or any other status protected by University policy or local, state, or federal law. Learn more at USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program. Additional information can be found at: