Supervisory Archivist (Assistant Head, Preparation Section, Manuscript Division)

Legislative Branch - Washington, DC (30+ days ago)4.3

This position is located in the Preparation Section within the Manuscript Division of the Collection and Services Directorate of Library Services.

As part of one of the largest manuscript repositories in the United States and in the world, the Preparation Section is key to the Manuscript Division's mission of preparing for reader use material that encompasses the breadth and chronology of American history, including the papers of presidents, cabinet members, Supreme Court justices, writers, scientists, inventors, business leaders, reformers, and prominent non-governmental organizations. As assistant Head of the Preparation Section, the incumbent works under the general direction of the Head of the Section and is responsible for directing a group of employees in the processing of collections, housing and storing them, keeping records, providing training and reference assistance for staff members, and handling and/or declassifying classified documents, complying with all applicable federal regulations. The incumbent must have strong managerial and interpersonal skills and comprehensive knowledge of the principles and practices of archives.

This is a supervisory, non-bargaining unit position.

The position description number for this position is 111416.

This position requires occasional Saturday service in the Manuscript Reading Room.

The salary range indicated reflects the locality pay adjustment for the Washington, D.C. metropolitan area.

Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.

Directs the daily operations of staff in the processing of archival material according to established archival procedures. Performs extensive research in published sources to fill in significant gaps in information relating to the organization, description, and preservation of archives. Makes recommendations relating to the bibliographic and documentation systems of the Division, including those made available on the Internet or by other electronic means. Reviews for accuracy and relevance all categories of Division records and their dissemination within the Library and to the public. Develops new approaches for staff to use in solving a variety of problems or in expanding and improving archival procedures and practices.

Responsible for the physical restoration and preservation of all manuscripts and other materials in the Division's custody. Effects the recommendations of supervisors and area specialists concerning materials that are to be restored, preserved, or bound, and the particular method to be employed.

Schedules the flow of this work to the Conservation Office and provides instructions and follow-up as necessary. Recommends material for preservation reformatting and schedules and provides instructions for its reproduction. Manages the special equipment and supplies necessary to process and preserve collections. Assures the proper controls and conditions for the housing and storage of collection material.

Under the direction of the Head of the Preparation Section, executes the plans and operations of the section in creating and maintaining a uniform system of archival and bibliographic controls over all manuscripts and other material in the custody of the Division, and devises, recommends, approves, and/or directs procedures for accessioning and technical processing, conservation, and preservation of such material.

Assists the Head of the Section in maintaining physical security of the Division's collections, including classified material, equipment and space. Supervises the preparation and maintenance of official statistical work records in the section. Coordinates the preparation of registers, indexes, and other finding aids and controls that are developed in the Division. Works closely with area and period specialists in assigning and completing the processing of collections. Provides initial editorial review of the Section's written work product. Maintains and develops plans relating to management of the Division's storage space. Coordinates the work of the Section with others parts of the Division and other offices within the Library, often serving as the first point of contact with these offices as well as with institutions, vendors, and individuals outside the Library.

Provides expert advice on specialized preservation issues. Surveys internal collections, identifying and inventorying groups of materials. Analyzes, determines, and prioritizes preservation needs. Develops and proposes long-term strategies for the preservation of collections.

Develops specifications and procedures for the preservation copying of originals, using standards developed in the archival preservation field. Monitors the quality and consistency of preservation and electronic copies to ensure adherence to established archival standards and specifications.

Functions as a Division Security Officer, responsible for receiving, receipting for, and assuming full and complete custody of all classified materials in the Division under the conditions and safeguards stipulated by the Library and other Federal Agencies. Consults as appropriate with other security officers in the Division and the Library on matters affecting the performance of the Division's security duties.

Serves as an official spokesperson for the Division and for the Library on matters relating to archival organization of classified and unclassified materials and the technical processes. Initiates, establishes, and maintains professional relationships with librarians and other specialists in order to share resources and information as well as to coordinate workflow within the library. As a consultant, makes recommendations regarding major changes in program areas. Explains or presents specialized or technical information to individuals or groups with varying backgrounds or levels of experience.

Coordinates and reviews the preparation of registers, indexes, and other finding aids and controls developed in the Division. Works in close coordination with the specialists, the Head of the Reference and Readers Services Section, and the Chief and Assistant Chief of the Division responsible for such technical matters as application of standards in format, the rules for entry and filing, and the maintenance and improvement of the Division's bibliographic and retrieval systems.

Supervisory status

Promotion Potential

Who May Apply
This job is open to…
Anyone may apply - By law, employment at most U.S. Government agencies, including the Library of Congress, is limited to U.S. citizens. However, non-citizens may be hired, provided that other legal requirements are met and the Library determines there are no qualified U.S. citizens available for the position.
Questions? This job is open to 1 group.

Job family (Series)
1420 Archivist

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Conditions of Employment
The Supervisor leads his/her staff toward meeting the Library’s vision, mission, and goals by acting decisively, leveraging diversity and inclusiveness, demonstrating flexibility and resilience, fostering continuous improvement and innovation, and fostering integrity and honesty. To view the Library’s Supervisory Core Competencies click the following link: .

Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

Ability to supervise staff.**

Knowledge of library archival records and collections management processes and procedures.**

Knowledge of automated tools, technologies, and metadata standards, such as integrated library systems, digital curation applications, and general office software, to support archival functions.

Ability to provide consultation or liaison duties.

Ability to provide research and reference services.

Ability to perform preservation duties.

Ability to communicate in writing.

Ability to communicate effectively other than in writing.
Additional information
Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid the minimum step of the grade.

The Library of Congress is an equal opportunity employer. All who meet the eligibility requirements are encouraged to apply.

Applicants must submit a complete application package that is received by the closing date of this announcement.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify The decision on granting reasonable accommodation will be on a case-by-case basis.

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of disability when applying for this position. The certificate of disability must verify that the applicant has a severe disability and may be issued by a State Vocational Rehabilitation Office, a Disability Services or Career Services Office of the applicant's college or university, or the Department of Veterans Affairs. The date of certification must be within three (3) years of the vacancy closing date and must be submitted with your application. For more information contact the Library's Office of Equal Employment Opportunity and Diversity Programs at 202-707-6024 or email FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.

Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation.

The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.

Initial appointments, permanent or indefinite, to the Library of Congress require completion of a one-year probationary period. In addition, per Library of Congress Regulation 2010-12, an appointee or internal selectee is subject to a one-year supervisory probationary period, if this is his/her first supervisory/managerial position at the Library.

Are you a veteran? Please indicate the type of veterans' preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim. Those applying for 5-point preference must submit Member Copy 4 of your DD 214. Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form. If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process.

For more information regarding eligibility requirements, please see the Library of Congress Merit Selection Plan, Section X.D, at: .

How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.

The Library of Congress evaluates applicants through an applicant questionnaire and a structured interview. Applicants may also be screened for some jobs through licensing, certification, and/or education requirements, a narrative/application review, and/or a preliminary telephone interview.

The knowledge, skills, and abilities (KSAs) that are marked with a double asterisk (**) in the vacancy announcement and the applicant questionnaire are considered the most critical for a position. To be considered for final selection, applicants must demonstrate fully acceptable experience in these designated KSAs in the narrative/application review, preliminary telephone and/or full structured interview.

The various assessment tools listed above are designed to verify or explore applicants' experience, knowledge, and training directly related to the job in order to identify the best qualified applicants for selection.

To preview questions please click here .

Background checks and security clearance
Security clearance
Top Secret

Required Documents

Required Documents
Current or former federal employees must submit their most recent Notification of Personnel Action (SF-50 or equivalent).

Disabled applicants claiming Selective Placement eligibility must submit proof of disability and a certification of job readiness. If Selective Placement is applicable to you, you will not be considered without submitting this documentation.

If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.


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