Payroll Specialist

MiraCosta College - Oceanside, CA (30+ days ago)4.5


MiraCosta College

To view the full job posting and apply for this position, go to: https://jobs.miracosta.edu

Discipline or Department: Fiscal Services

Position Type: Staff/Classified

Hourly Rate or Monthly Salary: Starting $5,483.00 per month

Working Hours: Two regular, full-time positions, 40 hours per week, 12 months per year on the Oceanside campus. The work schedule will be Monday through Friday, 8:00 am - 4:30 pm. The persons selected for these positions will be subject to assignment to any district facility during any hours of operation.

Special Instructions to Applicants:APPLICATION PROCEDURE:
Apply and submit application materials through MiraCosta College's online application system at https://jobs.miracosta.edu. Once you are in the system, we strongly advise you to read the information on "How to Apply" and the FAQs (Frequently Asked Questions) before starting the application process.

In order to be considered for these positions, you must submit the following documents directly in the online system. Once you finish applying you will receive a confirmation number. Additional applications will continue to be accepted until the positions have been filled.

1. Application for classified employment on which you list all relevant experience.

2. A cover letter addressed to the "Screening and Interview Committee" specifically describing how you meet the desirable qualifications and the representative duties.

3. A current resume or curriculum vitae summarizing your educational background and experience.

4. Transcripts of college coursework which provide evidence of meeting the minimum qualifications as stated above. Unofficial or legible photocopies are acceptable. If a degree(s) was earned, the transcripts must state that the degree was awarded. Any degree/coursework used to satisfy the minimum qualifications must be from a postsecondary institution accredited by an accreditation agency recognized by either the U.S. Department of Education or the Council on Postsecondary Accreditation. If your degree(s) is from a college or university outside of the United States, you must submit a detailed evaluation from a professional evaluation agency. To view a list of agencies approved by the California Commission on Teacher Credentialing, go to http://www.ctc.ca.gov/credentials/leaflets/cl635.pdf.

5. If applicable/available, technical certificates related to Payroll NOTE: When you "APPLY FOR THIS POSTING," you will eventually be asked to answer the additional question(s) listed below. Your answers will appear toward the bottom of the application form.

  • MiraCosta College is an Equal Opportunity Employer with a commitment to diversity. Describe your own commitment to diversity and how you will meet the minimum qualifications of "sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic background of community college students."
  • Describe your PAYROLL experience. Include in your response the following:
o Your specific payroll duties and years of payroll experience
o Number of paychecks processed/month
o Employee pay types you processed (Full time, Part time, exempt, non-exempt, Faculty, Staff, or other employee types)

  • Describe your experience using payroll software systems and related computer applications. Include the names of computer systems/applications you have used and what payroll-related tasks you used them for.
  • Describe your experience in a lead capacity (can be non-work related). Include specific lead responsibilities. If none, type "NA".
  • Rate your proficiency/experience (Advanced, Intermediate, Beginner, NA) and provide a brief description of your proficiency with the following:
o Payroll withholding taxes and other payroll deductions
o Providing information (written and verbal) to employees on salaries, deductions, and other payroll related items.
o Problem solving payroll issues.
o Microsoft Excel proficiency (include spreadsheet models you created and/or types of function you know)

The screening and interview committee will review application materials for up to three to four weeks following the closing date. Applicants selected for interview will be contacted by phone; those not selected for interview will be notified by e-mail once interview candidates have been scheduled.

Offer of employment to the person selected for this position is contingent upon 1) successful completion of a pre-placement physical exam at district expense; 2) submission of a current tuberculosis test clearance; 3) proof of eligibility to work in the United States; and 4) fingerprint clearance.

Individuals with qualified disabilities who need accommodation with any aspect of the application and/or interview process should contact Human Resources at 760.795.6854 at least five days prior to the closing date.

Retired STRS members are not eligible for these positions.

Basic Function and Other Details:
Under direction, perform a variety of complex responsibilities related to the preparation of district payroll, including the coordination and application of current federal and state laws, county and district policies in the timely and accurate preparation and auditing of payroll documents; and perform related duties as assigned.

Representative Duties:ESSENTIAL DUTIES & RESPONSIBILITIES:
1. Process monthly payroll for all employee groups; perform complex payroll calculations; verify information from relevant forms/timesheets; audit, correct and balance payroll; ensure compliance with all applicable codes, laws and policies; conduct technical research and prepare reports.

2. Update, process and maintain employee profile and benefit records in the payroll system of all necessary records including pay rates, account numbers, retirement plans, benefit plans, direct deposits, etc., to ensure accurate and timely payroll processing.

3. Process monthly timecards and maintain accurate payroll and benefit records including work hours, overtime, vacation, sick leave, banked time, extra pay, stipends, shift differentials, career incentives, responsibility factors, voluntary deductions, salary reduction plans, Affordable Care Act weekly records and other work-tracking requirements.

4. Calculate a variety of special payments for employees based on change-of-employment status, bonuses, shift differentials, stipends and overtime worked.

5. Communicate and provide information to administrative personnel, other colleges, federal, state and local agencies and others regarding payroll services; prepare and forward necessary documents to the County Office of Education required to update, correct, adjust or process payroll records.

6. Provide effective customer service by responding to in-person, telephone and email inquiries from employees concerning salaries, deductions and insurance; interpret and explain payroll policies to employees; work with appropriate personnel to ensure accurate coding and reporting of payroll and benefits.

7. Compile information and data and prepare various payroll and statistical reports; receive, analyze and verify accuracy of payroll reports.

8. Compile, prepare and submit employment verification, unemployment audits, EDD quarterly reports, State Controller's reports, IRS information inquiries, subpoena information and wage garnishments; update employee withholding information based on IRS notifications.

9. Perform calculations for W-2 reporting (excess life insurance, dependent care, district vehicle, electronic devices, benefit costs and domestic partners); sort and distribute W-2 forms at year end; process and prepare W-2c and W-3c corrections, as well as PERS, STRS, Social Security and PARS requests for information.

10. Correct fund account or transfer funds based on requests from accounting staff or individual departments. OTHER DUTIES:
1. Process benefit enrollments, terminations and insurance changes; reconcile carrier billings; maintain files and prepare and mail invoices for COBRA and retiree benefits; post and deposit monies according to district procedures.

2. Perform related duties as assigned.

Type of Benefits:
A full benefit package which includes employer-paid medical, dental, and vision plans for employee and dependents; $100,000 employee life insurance; other optional coverages; and membership in the California Public Employees' Retirement System (CalPERS).

Minimum Qualifications:
To be eligible for this position, you must meet and provide evidence of the following minimum qualifications:

1. Graduation from high school or GED equivalent, plus eight semester units (or equivalent quarter units) of college-level coursework in accounting.

2. Three years of related experience; or an equivalent combination of training and experience.
(IMPORTANT: For work experience, one "year" is defined as equivalent to 40 hours per week for 12 months, or at least 2,080 hours)

Desirable Qualifications:
1. Associate in Arts (AA) degree in accounting, business, human resources or a related field. 2. Technical certificates related to Payroll. 3. Payroll work experience in a school district setting. 4. Working knowledge of Microsoft Excel and Word. 5. PeopleSoft Human capital Management (HCM) system is a plus

Licenses and Other Requirements:
Closing Date:
First Screening Date:
Human Resources Contact Information:
jobs@miracosta.edu or 760.795.6854

About MiraCosta College
The MiraCosta Community College District is one of California's 114 public community colleges. The district includes the communities of Oceanside, Carlsbad, Encinitas, Cardiff, Olivenhain, Leucadia, Solana Beach, Rancho Santa Fe, Del Mar, Carmel Valley, and parts of Camp Pendleton.

MiraCosta offers undergraduate degrees, university-transfer courses, career-and-technical education, certificate programs, basic-skills education, and lifelong-learning opportunities, as well as a Bachelor of Science degree in Biomanufacturing.

The district operates two campus sites and two centers, and offers a robust online education program. The Oceanside Campus, serving approximately 10,500 students, is located on a panoramic 121-acre hilltop site with views of the ocean and mountains. The San Elijo Campus is located in Cardiff, 17 miles south of Oceanside, and attracts more than 3,000 students. The Community Learning Center in downtown Oceanside hosts about 2,500 students in the college's noncredit programs including English as a Second Language, the Adult High School Diploma Program, and other tuition-free, noncredit classes. The Technology Career Institute (TCI) in Carlsbad is part of the college’s Career Education Department. It offers our local community members the opportunity to enhance their lives and their careers with low-cost, hassle-free classes, workshops, and programs, as well as certificate programs to train skilled workers in industries such as high-tech manufacturing, maritime technology, and emerging technologies. The Small Business Development Center (SBDC) located at the TCI provides resources, workshops, and leadership programs for small businesses and serves all of North San Diego and Imperial Counties. The Veterans Business Outreach Center (VBOC), also located at the TCI, provides entrepreneurial development services such as business training, counseling, and mentoring, as well as referrals for eligible veterans and military spouses owning or considering starting a small business enterprise in Santa Barbara, Ventura, Los Angeles, Orange, Riverside, San Bernardino, San Diego and Imperial Counties.

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