Deputy Clerk Assistant - Part Time

Outagamie County - Appleton, WI (30+ days ago)3.8


Position Purpose

Performs routine and specialized clerical functions in support of the County Clerk's Office and the County Board.

Hours: Mondays & Fridays 8:00am-4:30pm, 1st and 3rd Thursdays 8:00am-4:30pm. Flexibility to cover vacations and/or election services.

Key Responsibilities

The following duties are most critical for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Prepares and distributes material for County Board packets including resolutions, ordinances, minutes, communications, appointments and agenda.
Reformats resolutions and ordinances, orders copies as needed for inclusion in Board packets.
Attends, records and transcribes minutes of County Board meetings and related correspondence as required.
Prepares and types the yearly County Board Proceedings book to include all votes, appointments, resolutions and ordinances for publication.
Maintains resolution/ordinance files and amendments, attaches roll call records and distributes as directed.
Serves as liaison to the media; publishes minutes, budget adjustments and ordinances as required by law; posts same information to the web site.
Serves as personal secretary to the County Clerk.
Serves as department receptionist, greets customers, answers phones.
Prepares and issues licenses, stamps and waivers including fishing licenses, marriage licenses, domestic partnership agreements, dog licenses and DILHR stamps and waivers; records transactions and handles fees per prescribed methods.
Performs general office clerical duties such as processing mail, ordering supplies, data entry, running reports, maintaining files, preparing purchase orders and vouchers, notarizing documents as requested. reconciling the cash drawer and making deposits, and assisting with counter duties including taking messages and providing information.
Assists with entering data into Statewide Voter Registration System (SVRS).
Maintains regular and predictable attendance, works overtime/extra hours as required.
Performs other duties as assigned.
Education/Certifications/Experience Requirements
Associate degree in secretarial science or related field.
With at least four years of clerical experience and demonstrated competency using a personal computer.
Experience taking accurate minutes, experience with election regulations and transcription experience.
Or any equivalent combination of education and experience which provides the necessary knowledge, skills, and abilities.
Required or Preferred Skills
Knowledge of and demonstrated ability to conform to goals, policies, and procedures of the Department as well as the Outagamie County Work Rules and Terms of Employment.
Knowledge of, and ability to use, modern office practices, procedures, and equipment such as calculator, typewriter, computer, photocopier, FAX machine, telephone, etc.
Knowledge of and demonstrated skill in performing general clerical duties.
Knowledge of and demonstrated skill in using business English, grammar, and spelling.
Demonstrated ability to type 55 words per minute at 95% accuracy rate.
Ability to work semi-independently, make sound decisions, and use good judgment.
Ability to maintain accurate and complete records, and prepare clear and comprehensive reports.
Knowledge of and ability to use computer software and applications utilized by the department.
Ability to maintain composure and effectively use tact and diplomacy with co-workers, general public, government agencies, etc.
Ability to maintain confidentiality.
Ability to budget time and schedule work to efficiently complete tasks.
Ability to work evening hours as necessary.
Ability to effectively communicate in English, verbally and in writing.
Ability to understand and follow written and oral instructions.
Ability to add, subtract, multiply, divide, and figure mathematical calculations.
Ability to lift, carry, push, pull; or otherwise move objects up to 20 pounds, understanding and utilizing proper body mechanics.
OUTAGAMIE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE COUNTY WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES AND ENCOURAGES BOTH PROSPECTIVE EMPLOYEES AND INCUMBENTS TO DISCUSS POTENTIAL ACCOMMODATIONS WITH THE EMPLOYER.