Registration Unit Office Specialist (Office Specialist 1)

State of Oregon - Portland, OR (30+ days ago)3.9


The Oregon Health Authority, Public Health Division, Center for Health Statistics, Registration Unit in Portland, OR is seeking a detail oriented, accurate, data entry expert to fill the position of Registration Unit Office Specialist to provide support for the registration and amendment of vital records while interacting with staff members, community partners, medical examiners, funeral services practitioners, and county registrars and clerks to obtain and verify the accuracy of vital records.

What will you do?
You will use the Oregon Vital Events Registration System (OVERS) to review various types of vital records to determine if the records meet legal and statistical standards. . You will enter statistical and indexing data from current birth, death, marriage, divorce, induced termination of pregnancy, domestic partnership and dissolution of domestic partnership records directly into OVERS and/or other special computer programs. You will meet the 97% standard error rate and production standards of a three-day turnaround. You will assist in completing test scripts for registration processes in OVERS, determine if OVERS is working correctly, and provide performance feedback to the OVERS business analysts.

What's in it for you?
You will work with a team of public health professionals who are passionate about the work they do to ensure vital records are processed quickly and accurately. Are you a whiz on the keyboard with demonstrated speed and accuracy? Can you tackle a large workload with enthusiasm and determination to complete your daily goals? Do you like to be part of a productive team that maintains a high level of performance? If so, you couldn't ask for a better career match.

We offer full medical, vision and dental benefits with paid sick leave, vacation, personal leave and 10 paid holidays per year plus pension and retirement plans. If you are highly productive and accurate with data entry, don't delay! Apply today!

This position is classified and is represented by a union.

The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force diversity.
Qualifications, Required & Requested Skills
MINIMUM QUALIFICATIONS
Completion of courses or training in Office Technology;
OR
One year of general clerical experience which included typing, word processing, or other generation of documents;
OR
An equivalent combination of training and experience.

Note: Transcripts are required to be attached to your application if you are using education or coursework to meet the minimum qualifications. Transcripts must be from an accredited institution and clearly show 1) your name; 2) the name and address of the institution; 3) the degree received; 4) date degree conferred and 5) Required courses completed with a passing grade. For application purposes, photocopies are acceptable; however official or original documents may be requested to validate education.

DESIRED ATTRIBUTES
The following skills, knowledge, abilities and experience are desired at the time of hire:
Ability to work as part of a team and complete multiple tasks simultaneously, sometimes within short time frames.
Due to daily deadlines, volume of work and the need to key and retrieve data accurately, proofreading skills are necessary to ensure accuracy on vital records.
A typing skill level of 65 words per minute or higher with a high degree of accuracy is required.
Experience using Microsoft Word and Excel.
Ability to work well with people.
Good verbal and written communication skills; must be able to communicate information to people with different skill levels and expertise.
Good organizational and computer skills.
Ability to use independent judgment to make decisions after reviewing and analyzing laws, policies, and procedures.
Ability to be flexible, since assignments and projects may change.

Applicants that meet the minimum qualifications and most closely match the desired attributes will be invited for an interview.
Additional Information
APPLICATION INSTRUCTIONS
To apply, please follow these steps.

Complete the application. We will not accept a resume or position description in place of a completed application. Because of the volume of applications we receive, we do not review any attachments that we do not ask for.
The work experience and/or education section of your application must clearly demonstrate how you meet all of the minimum and special qualifications listed above. If it does not, we are required to disqualify it.
Complete the supplemental questions. Answers to the supplemental questions must be substantiated with the experience you listed in the work experience section of the application. If you say you have 10 years of experience in customer service, but don't show 10 years of experience in the application, you may be disqualified.
Always attach your transcripts. We highly encourage you to attach your transcripts to every application you submit, even if you believe you qualify without them.

Caution: If you fail to follow these instructions, your application will be disqualified. Incomplete or late applications will not be considered.

PRE-EMPLOYMENT CHECKS
If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check, and the information shall be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.

VETERANS INFORMATION
If you are an eligible veteran and wish to claim veterans' preference points AND you also meet the minimum qualifications for this position, the points will be added to your score. To receive veterans preference points you MUST attach the following required documentation to your electronic application.

> A copy of your DD214/DD215 form; OR a letter from the US Dept. of Veterans Affairs indicating you receive a non-service connected pension for the five (5) point preference.
> A copy of your DD214/DD215 form; AND a copy of your veterans' disability preference letter from the Dept. of Veterans Affairs for the ten (10) point preference.

For more information on veterans' preference points visit www.oregonjobs.org, and select veterans' preference.

NEED HELP?
If you need assistance to participate in the application process, you are encouraged to call Cyndi Phipps-Roman at 503-945-6377 (voice) 8:00 a.m. to 5:00 p.m. (Pacific Time) Monday through Friday. TTY users please use the Oregon Telecommunications Relay Service: 1-800-735-2900.

For technical support, please call toll free 1-855-524-5627, for customer service assistance.

PLEASE CONSIDER JOINING US!
The Oregon Health Authority (OHA) includes most of the state's health care programs, including Public Health, Health Policy and Analytics, Health Systems Division, and Oregon State Hospital. Incorporating the state's health care programs within one agency gives the state greater purchasing and marketing power to begin tackling the issues of cost, quality, and access to care.

OHA strives to create inclusive environments that welcome and value the diversity of the people we serve. OHA fosters fairness, equity, and inclusion to create workplace environments where everyone is treated with respect and dignity regardless of race, color, religion, sex, disability, physical stature, age, national origin, sexual orientation, gender identity, marital status, political affiliation and any other factor applicable by state or federal law.
Core benefitsMedical, vision and dental insurance Comprehensive medical, dental and vision plans for the employee and qualified family members $5,000 in employee basic life insuranceRetirement benefits
Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP) Employer paid defined benefit and defined contribution programs**Effective November 1, 2016, SEIU represented employees who are Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95%. Upon becoming a PERS participating member, SEIU employees pay the employee 6% contribution to PERS.
Paid leaves and other benefits
Sick leave earned at the rate of 8 hours per a month with no maximum accumulation Vacation leave earned at a minimum rate of 8 hours per month with accrual rate increases at 5-year increments 24 hours personal leave earned each fiscal year Ten paid holidays a yearThe state also provides access to an innovative Employee Assistance Program that offers work-life counseling, along with homeowner, legal and family resources.

Optional benefits
Term life (employee, spouse or domestic partner, and dependents Long-term and short-term disability Accidental Death and Dismemberment Long-term care (self and eligible family members) Flexible spending accounts Option to enroll in the Oregon Savings Growth Plan, a deferred compensation program offering a wide variety of investment options.
The following information describes typical benefits available for employees. Actual benefits received may differ by position or branch of government or be prorated for other than full time work.