Administrative Assistant

Rutgers University - New Brunswick, NJ (30+ days ago)4.3

Position Details

Position Information

Recruitment/Posting Title
Administrative Assistant

Job Category
Staff & Executive - Administrative & Support

SEBS-Continuing Prof Education

The New Jersey Agricultural Experiment Station (NJAES) is an integral component of Rutgers, The State University of New Jersey. The experiment station provides a diverse range of research, extension, and education programs that serve the people of New Jersey and the urban, suburban, and rural communities in which they live. Through its Cooperative Extension offices in all 21 New Jersey counties, dedicated 4-H agents, Extension specialists, Family & Community Health Sciences educators, and Agriculture and Natural Resources agents work to serve New Jersey residents in every area of the state. In addition, off-campus field stations and farms focus on research ranging from support for fisheries, agriculture and allied businesses to support for youth and teens, while several centers and institutes on the George H. Cook Campus at Rutgers–New Brunswick engage in world-class research to provide solutions for a range of issues faced by New Jersey residents.

The Office of Continuing Professional Education has become a nationwide leader in providing quality outreach and public service programs. By working closely with the School of Environmental & Biological Sciences, the New Jersey Agricultural Experiment Station (NJAES) and Rutgers Cooperative Extension (RCE), university faculty and staff, private industry and local, regional, and nationwide organizations, we have attracted a team of dedicated instructors who consistently exceed our customers’ expectations. We strive to make quality and customer service the hallmark of our programs.

Posting Summary
Rutgers, The State University of New Jersey, is seeking an Administrative Assistant (AA) for the office of Continuing Professional Education. This position reports to the Director of the Office of Continuing Professional Education at NJAES’ Cooperative Extension. The Administrative Assistant provides administrative support to unit management by assisting with the coordination and administration of programs, projects and processes and with the preparation and control of records, statistics, reports and documents. The AA works consistently with an understanding of the mission, vision, role and goals of OCPE, NJAES, and the land grant mission of Rutgers University.
Among the key duties of this position are the following:
• Schedules appointments, arranges and coordinates design and logistics for events and meetings.
• Assists in the preparation of required partner reports for Director’s review and ensures submission by required deadlines.
• Processes various administrative documents and data and creates routine informational materials.
• Provides routine and non-routine information and explanation to clients.
• Prepares records and reports related to the programs of the unit and implementation of grant projects.
• Assists in basic unit supporting research activities, perform some fiscal support functions, and/or serve as liaison within and outside the unit.

Position Status
Full Time

Hours Per Week

Daily Work Shift



Position Salary

Annual Minimum Salary

Annual Mid Range Salary

Annual Maximum Salary

Standard Hours

Union Description
URA-AFT Administrative

Payroll Designation

Information about the benefits provided to Rutgers employees can be found at:

Seniority Unit

Terms of Appointment
Staff - 12 month

Position Pension Eligibility

Minimum Education and Experience
• Requires a Bachelor’s degree from an accredited institution in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, and report writing principles and practices.

Required Knowledge, Skills, and Abilities
• Good communication skills and computer literacy.
• Ability to multi-task in a fast-pace, high-pressure environment.
• Prioritize tasks, multitask, meet deadlines and maintain a high level of performance
• Must possess and maintain a valid driver’s license and be willing to travel, when necessary, to sites throughout New Jersey for business demands.

Preferred Qualifications
• Knowledge and experience in the area of non-profit development including grants and reporting processes.
• Experience with administration, research and program development in a higher education setting.

Equipment Utilized

Physical Demands and Work Environment
• Ability to lift 40 lbs
• Travel to offsite meetings is required (Rutgers does not control the accessibility of non-Rutgers locations, but the majority of meeting sites are at University and State / County / Local government buildings that offer access ramps, elevators, etc. to assist those with mobility limitations)
• Dress code: business casual/business professional as necessary for internal and external client meetings.
• This position may occasionally be required to work outside of normal business hours to manage response to mission-critical, time-sensitive issues

Special Conditions

Posting Details

Posting Number

Posting Open Date

Special Instructions to Applicants

Regional Campus
Rutgers University-New Brunswick

Home Location Campus
Cook (RU-New Brunswick)

Location Details
Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.