Asian Art Museum Foundation - San Francisco, CA

Performs a wide variety of professional registration duties in support of the museum’s collections management and exhibition programs; oversees Registration department activities in the absence of the Head of Registration. The incumbent must have a thorough knowledge of and experience in all hands-on aspects of registration work. He/she performs a wide variety of professional registration duties including more complex assignments requiring independent judgment and action. The Registrar has the authority to deal with staff vendors colleagues from other museums donors and members of the public regarding registration issues in a professional manner. The Registrar may direct other registration personnel vendors and outside contractors and supervises and administers the department in the absence of the Head of Registration. The incumbent is expected to be able to work independently and as part of a team.


Coordinates registration aspects of selected exhibitions and provides support for additional exhibitions as needed; coordination of the schedule for the installation team and couriers; generates and/or reviews a variety of documents including loan agreements and condition report forms; assists with Federal Indemnity CITES and Immunity for Judicial Seizure applications assists with exhibition contracts updates and provides facility reports certificates of insurance and invoices; arranges logistics for exhibitions including coordination of packers international and domestic shippers freight forwarders and customs brokers. Acts as courier when necessary.

Manages registration details for traveling exhibitions organized by the museum including developing budgets; ensuring proper processing/coding for expenses and revenues (loan fees pro-rated shipping costs etc.); prepares checklists and any special instructions or display requirements; ensures that works are properly prepared for display and installation; organizes packing crating shipping and courier travel; reviews and assists with development of contracts and monitors adherence to contract terms. The Registrar oversees incoming loans and gallery rotations; coordinates with curators conservators preparators security and notifying other departments about changes in the galleries; creates object lists in the TMS collections database; generates manual files for each rotation; updates locations for objects and label information in database as needed and arranges logistics for loans and new acquisitions as needed.

Assists with ongoing registration and collections management duties thematic exhibitions new accessions object numbering out-going and in-coming loan logistics and coordinates conservation and preparation needs.


Bachelor’s degree in Art Art History Museum Studies Arts Administration or closely related field from an accredited college or university. Graduate level studies in one of these areas is preferred.
A minimum of Seven (7) or more years of museum registration experience or an equivalent combination of academic training and experience.
Solid knowledge of current registration practices and principles.
Previous experience working on large international loan exhibitions. Experience working with contemporary art and new media desirable.
Excellent computer skills including experience with relational database management programs for museum collections; experience using The Museum System (TMS) is preferable.
Knowledge of art handling techniques and preventive conservation methods; ability to handle delicate and valuable works of art with extreme care.
Ability to establish and maintain cooperative and effective working relationships with museum staff visitors volunteers donors couriers and representatives from other museums.
Works well under pressure and with conflicting demands; ability to work on several projects simultaneously and coordinate multiple departments’ and individuals’ schedules.
Extremely accurate and detail-oriented.
Strong interpersonal planning and organizational skills; excellent written and oral communication skills; effective problem solving and conflict resolution skills.
Most work is done in normal office environment however physical mobility and manual dexterity/agility is required to work with art objects throughout museum galleries and in art storage area as required. Lifting and handling of art objects often in constrained areas.
Ability to lift up to 30 pounds. Occasionally required to operate a pallet jack and ensure the safe transport of heavy crated works of art.
Involves some travel: locally to off-site storage other museums and the airport for art pick-up and delivery some domestic and foreign travel as a courier for loans and exhibitions.


$31.9860 - $38.4160 per hour** with a generous benefits package

**Please note: New hires start at the beginning of the salary range and this position is represented by SEIU 1021.


Apply online below. Deadline to apply: January 31 2019

  • The Asian Art Museum is one of the largest museums in the Western world devoted exclusively to Asian art and culture. Home to more than 18000 works of art from over 40 Asian countries we strive to be a catalyst for discovery dialogue and inspiration. With Asia as our lens and art as our cornerstone we spark connections across cultures and through time igniting curiosity conversation and creativity. *
The Asian Art Museum embraces diversity in its mission programs and staff.