Under general direction, processes organization's payroll accurately and on time by extracting HRIS data to transmission, including compiling and posting employee time and payroll data. Activities may include; accounting; distributing and preparing payments, benefits, taxes, and payroll deductions; calculating overtime, shift payments, sales commissions, and bonuses; maintaining payroll records. Resolves enquiries from employees. Reviews work of other staff members to ensure data accuracy, while also assisting with training and development of payroll administrators.
- Computes wages and deductions, including federal and state or provincial taxes, union dues, savings and other deductions, and enters data into payroll system.
- Processes and issues employee paychecks and statements of earnings and deductions.
- Compiles employee time, production, and payroll data from time sheets and other records.
- Reviews time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.
- Verifies attendance, hours worked, and pay adjustments, and posts information in designated records.
- Records employee information, including exemptions, transfers, and resignations to maintain and update payroll records.
- Issues and records adjustments to pay related to previous errors or retroactive increases.
- Keeps informed about changes in tax and deduction laws that apply to payroll process.
- Provides information and guidance to employees and managers on payroll matters, tax issues, PTO accrual balances and overall direction on time and attendance system.
- Audits payroll previews from other administrators to ensure accuracy prior to transmission.
- Trains and develops payroll administrators and new hires.
Assists payroll management with projects, including system conversions and upgrades, and other process improvement initiatives.
Time and attendance and human resources information systems - 3 years required; 5 years preferred
High School Degree required; Associates preferred
Knowledge of payroll and accounting practices and principles
Knowledge of federal and state or provincial employment laws relating to key areas of responsibility
Strong written and verbal communication skills
Organized and results driven - Preferred
Strong attention to detail - Preferred
- General Office – Work is generally performed within an office environment, with standard office equipment. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc.
- Work is generally sedentary in nature, but may require standing and walking for up to 10% of the time.
- Employee required to analyze and interpret complex data.
- Employee required to problem-solve.