Bookkeeper/Administrative Assistant



Description and Responsibilities:

  • Creation of suppliers and products in the accounting system.
  • Send purchase orders to suppliers and follow up on them.
  • Address discrepancies with the provider.
  • Receipt, registration and digitization of invoices.
  • Document and initiate claims to suppliers.
  • Issuing and sending electronically the billing of the clients
  • Issuance and Registration of Loans to customers and suppliers
  • Carry out collection activity of overdue accounts
  • Process collections by credit card or other means.
  • Manage and resolve short payments or unauthorized discounts and for quality.
  • Provide timely and accurate information to requests for short payments made by customers.
  • Process customer reimbursements in a timely manner.
  • Process broker commissions with accurate calculations and in a timely manner.
  • Provide timely information to the company about service failures or customer concerns.
  • Present a copy of the orders received, and general information of the clients and all the documentation related to the sales department.
  • Process credit requests.
  • Apply discounts for prompt payment when appropriate, according to the payment terms.
  • Maintain the customer database and accounts receivable per day.
  • Assist in the preparation of reports according to the sales instructions.
  • Generate weekly report of accounts receivable per client.
  • Receive and follow up on the entry of correspondence, including emails, ensuring their follow-up.
  • Receive phone calls and redirect them to the appropriate party.
  • Carry out any other activity inherent in the position.

Bilingual: English and Spanish is a must!

Microsoft Office - Sage - Peachtree - Outlook - Excel Pro

At least 3 years of Administrative work

Ability to work in a fast pace environment. Proactive and self motivated

Job Type: Full-time

Salary: $17.00 /hour


  • Bachelor's (Required)


  • English / Spanish (Required)

Work authorization:

  • United States (Required)