Assists the Director with day-to-day management and operations relating to the Business Services department, including cash management, investments, and accounts receivable. Oversight of Accounts Receivable functions and ensuring compliance with federal and state mandates, industry standards, and University policies and procedures.
Primary Duties and Responsibilities
Monitors the aging of accounts and notes receivable to ensure proper collection efforts are made on delinquent accounts. Ensures University collection processes are in compliance with CPFB policies and bankruptcy laws. Makes decisions on accounts deemed uncollectable and prepares the write-off for approval. Works credit balance listing. Monitors the cash receipting system to ensure that is accurate, accessible, and efficient. Responsible for ensuring compliance with the University’s Internal Control Plan.
Responsible for maintaining compliance with Payment Card Industry Data Security Standards (PCI-DSS). Responsibilities include requesting new merchant accounts, maintaining devices in the Device Management System, assisting departments with compliance, and working with third parties involved in payment card processing.
Chairs the University Appeals Committee, which hears student appeals of refund, payment, withdrawal, and registration policies and makes decisions as to their outcome. Coordinates meetings and preparation of supporting documentation for distribution to the committee.
- Oversight for communications to students concerning billing, class cancellation, disbursement holds and other student financials-related information. Counsels students with pending loans, other financial aid, and other problems during registration and the semester.
- Manages cash flow for the University, ensures balances in all checking accounts are sufficient to cover checks written, invests excess cash to maximize earnings with safety, and reports on investments monthly.
Responsible for refunding functions through BankMobile. This includes maintaining BankMobile user permissions and passwords, uploading refund and card files, troubleshooting, handling stop payments, unauthorized refunds, and stale dated checks. Monitors CashNet for student online payments and works to resolve any issues.
- Responsible for generating, printing, and filing of the 1098T tax information and monitoring changes in reporting. Assists students with questions about forms and data reported. Ensures that the University billing system is accurate and timely.
Work closely with staff and campus partners to find new and innovative ways to serve students. Regularly evaluate processes, procedures and policies and update them as necessary. Perform other duties as assigned.
Bachelor’s Degree from an accredited college or university in Accounting, Finance or other Business-Related field and five years of accounting, finance, or other related experience with a minimum of 1 year of supervisory experience or an equivalent combination of education and experience.
Knowledge, Skills & Abilities
- Excellent written and oral communication skills and the ability to communicate with a diverse group of individuals.
Ability to read, understand, and apply federal regulations
- Knowledge of accounting, budgetary, and management principles, practices, and procedures
Works to build and manage productive relationships with peers, leaders and customer groups.
Adept in Microsoft Office
Excellent organization and time management skills.
Ability to anticipate needs.
Ability to establish goals and objectives.
Ability to effectively plan and delegate the work of others.
Experience in Higher Education. 2+ years of Supervisory Experience
About The University of Southern Mississippi
The University of Southern Mississippi (USM) is a comprehensive public research institution delivering transformative programs on campuses in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. Founded in 1910, USM is one of only 131 universities in the nation to earn the Carnegie Classification of Institutions of Higher Education's "R1: Doctoral Universities - Very high research activity" designation, and its robust research enterprise includes experts in ocean science and engineering, polymer science and engineering, and large event venue safety and security, among others. USM is also one of only 37 institutions in the nation accredited in theatre, art and design, dance and music. As an economic driver, USM generates an annual economic impact of more than $600 million across the state. USM welcomes a diverse student body of more than 14,000, representing 71 countries, all 50 states, and every county in Mississippi. USM students have collected four Truman Scholarships and 37 National Science Foundation Graduate Research Fellowships, while also leading Mississippi with 27 Goldwater Scholarships, an honor that recognizes the next generation of great research scientists. Home to the Golden Eagles, USM competes in 17 Division I sports sponsored by the National Collegiate Athletic Association (NCAA). For more information, visit www.usm.edu.
As an Affirmative Action/Equal Employment Opportunity employer/Americans with Disabilities Act institution, The University of Southern Mississippi encourages minorities, women, veterans and persons with disabilities to apply.